New York State Department of Economic Development - Tourism Representation Services for Australia and New Zealand - RFP 26-6178 (2026)
NY-State-Empire State DevelopmentState · Albany, NY- Due
- May 29, 2026
- Deadline passed
- Posted
- May 4, 2026
- Contract term
- 5 years
- Primary contact
- Jamie Moore
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THE 30-SECOND BRIEF
The New York State Department of Economic Development is seeking a qualified individual or firm to provide tourism representation services in the Australia and New Zealand market. The scope includes travel trade representation, marketing, public relations, consumer outreach, strategic counsel, and operational support to promote New York State travel destinations and increase visitor volume and spending. The annual budget limit is US $250,000 for a contract term of up to five years. Proposals are due by May 29, 2026, and must be submitted electronically to [email protected]. Mandatory qualifications include at least five years of experience working with the Australia and New Zealand travel trade and press, physical presence in the region, and proven destination marketing experience.
An annual marketing plan; Monthly activity reports; Periodic and final reports on marketing partnerships and consumer-facing projects; Monthly financial reports and invoices
Demonstrated Experience (20 points), Quality of Approach & Performance Metrics (25 points), Organizational capability (15 points), Resources evaluation (20 points), Cost evaluation (20 points)
SUMMARY
The New York State Department of Economic Development is seeking a qualified individual or firm to provide tourism representation services in the Australia and New Zealand market.
The scope includes travel trade representation, marketing, public relations, consumer outreach, strategic counsel, and operational support to promote New York State travel destinations and increase visitor volume and spending. The annual budget limit is US $250,000 for a contract term of up to five years. Proposals are due by May 29, 2026, and must be submitted electronically to [email protected]. Mandatory qualifications include at least five years of experience working with the Australia and New Zealand travel trade and press, physical presence in the region, and proven destination marketing experience.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- An annual marketing plan
- Monthly activity reports
- Periodic and final reports on marketing partnerships and consumer-facing projects
- Monthly financial reports and invoices
REQUIRED ATTACHMENTS
11- Request for Proposals (RFP) Response Form
- Title page
- Appendix G - Bidder's Identifying Data form
- Appendix B - Budget Forms
- Appendix C - Non-Collusive Bidding Certificate
- Appendix D - Nondiscrimination: MacBride Fair Employment Principles
- Appendix E - Vendor Responsibility Information
- Appendix F - Procurement Lobbying Disclosure
- Three Letters of reference
- Identical electronic version of proposal
- Gender Based Violence Certification
- Submit to
- [email protected]
- Scope location
- Albany, New York
- Reported agency
- New York State Department of Economic Development
Questions about this RFP
How do I respond to this RFP from NY-State-Empire State Development?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jamie Moore.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including NY-State-Empire State Development in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jamie Moore. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: An annual marketing plan; Monthly activity reports; Periodic and final reports on marketing partnerships and consumer-facing projects; Monthly financial reports and invoices. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated Experience (20 points), Quality of Approach & Performance Metrics (25 points), Organizational capability (15 points), Resources evaluation (20 points), Cost evaluation (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from NY-State-Empire State Development?
All active and historical solicitations from NY-State-Empire State Development are tracked and searchable. As a state agency, NY-State-Empire State Development regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Proposals (RFP) Response Form, Title page, Appendix G - Bidder's Identifying Data form, Appendix B - Budget Forms, Appendix C - Non-Collusive Bidding Certificate, Appendix D - Nondiscrimin. Review the full document from NY-State-Empire State Development for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, New York. Review the full solicitation for detailed scope requirements.