Michigan State University Training Management System RFP 942297 - 2026
Michigan State University, East Lansing, MI·Higher Ed
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- Primary Contact
- Amanda Capanema · (517) 884-6146
- Contract Term
- 3 years
- Submission Address
- [email protected]
SUMMARY
Michigan State University (MSU) is soliciting proposals for an enterprise-grade Training Management System (TMS) to support the operational, administrative, and analytical needs of its centralized IT Training function. The university seeks a cloud-based (SaaS preferred) solution to replace a custom-built Power Apps system. Key requirements include course scheduling, registration management, automated learner communications, attendance tracking, certificate generation, and integration with Microsoft 365 (Outlook, Teams), Zoom, and CMS platforms (Cascade, Sitecore). The system must support approximately 1,300 annual learners and 75+ course offerings. Proposals are due September 23, 2026, at 3:00 pm Eastern. The intended contract term is three years with two optional two-year extensions. Evaluation criteria include functional fit (30%), user experience (20%), and reporting functionality (15%).
EVALUATION CRITERIA
Functional Fit and Feature Alignment (30%), User Experience and Administrative Usability (20%), Reporting and Analytics Functionality (15%), Integration Capabilities (12.5%), Implementation Approach and Support Model (12.5%), Total Cost of Ownership (5%), Vendor Experience in Higher Education (2.5%), Scalability and Long-Term Sustainability (2.5%)
REQUIRED DELIVERABLES
Cloud-based TMS solution, System configuration and implementation, Data migration, Administrator training, Ongoing technical support, HECVAT security assessment
REQUIRED ATTACHMENTS
Respondent Information Sheet, Scope of Work response, Pricing proposal, Master Service Agreement edits, HECVAT
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Michigan State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Amanda Capanema.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Fit and Feature Alignment (30%), User Experience and Administrative Usability (20%), Reporting and Analytics Functionality (15%), Integration Capabilities (12.5%), Implementation Approach a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Michigan State University?
All active and historical solicitations from Michigan State University are tracked and searchable. As a higher ed agency, Michigan State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Respondent Information Sheet, Scope of Work response, Pricing proposal, Master Service Agreement edits, HECVAT. Review the full document from Michigan State University for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Michigan State University in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amanda Capanema at (517) 884-6146. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cloud-based TMS solution, System configuration and implementation, Data migration, Administrator training, Ongoing technical support, HECVAT security assessment. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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