Michigan State University Training Management System RFP#942297 Q&A - 2026
Michigan State University, East Lansing, MI·Higher Ed
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- Contract Term
- 3 years
- Scope Location
- East Lansing, MI
- Submission Address
- MSU Bid Opportunities portal
SUMMARY
Michigan State University issues Q&A document for RFP #942297, seeking a cloud-based Training Management System (TMS) or SaaS solution for its centralized IT Training function. The scope involves enterprise-level training management supporting approximately 1,300 annual registrations, 75 sessions, 5 administrators, and 8 facilitators, with integration across Microsoft 365, Teams, Zoom, Cascade CMS, Sitecore CMS, and the institutional data warehouse (Oracle/DataStage/Mulesoft). Key project requirements include data migration of approximately 7,500 rows of historical Excel records and 2,000 PDF certificates (4.5 to 5 years of history), HECVAT Version 4 security compliance, automated facilitator scheduling, and a target production go-live date of January 4, 2027. Proposal submission deadline is September 23, 2026, at 3:00 PM Eastern.
EVALUATION CRITERIA
Prior experience, approach, total cost of ownership, technical capabilities, HECVAT security assessment
REQUIRED DELIVERABLES
Training Management System software, Cloud-based TMS or SaaS solution, Implementation services, Data migration services for 7500 rows of historical records and 2000 PDF certificates, Integrations with Microsoft 365, Teams, Zoom, Cascade CMS, Sitecore CMS, And institutional data warehouse
REQUIRED ATTACHMENTS
HECVAT Version 4, Respondent Information Sheet, Pricing proposal, Master Service Agreement review/acknowledgment
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Michigan State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: MSU Bid Opportunities portal.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prior experience, approach, total cost of ownership, technical capabilities, HECVAT security assessment" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Michigan State University?
All active and historical solicitations from Michigan State University are tracked and searchable. As a higher ed agency, Michigan State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: HECVAT Version 4, Respondent Information Sheet, Pricing proposal, Master Service Agreement review/acknowledgment. Review the full document from Michigan State University for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Michigan State University in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Lansing, MI. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Training Management System software, Cloud-based TMS or SaaS solution, Implementation services, Data migration services for 7500 rows of historical records and 2000 PDF certificates, Integrations with Microsoft 365, Teams, Zoom, Cascade CMS, Sitecore CMS, And institutional data warehouse. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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