Henry County - Countywide Mapping Project - RFP # 26-11183-A306 (2026)
Henry CountyCounty · Henry County, VA- Due
- Nov 18, 2026
- 34 days left
- Posted
- Oct 1, 2026
- Contract term
- 1 year
- Primary contact
- Tim Pace
- (276) 634-2559
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THE 30-SECOND BRIEF
Henry County is seeking proposals for a comprehensive countywide mapping project covering approximately 384 square miles across 60,000 parcels. The scope of work includes GPS ground control, digital aerial imagery acquisition, Quality Level-1 (QL1) airborne LiDAR, GNSS-IMU data, digital aero-triangulation, LiDAR 3D stereo review and editing, color digital orthoimagery (1,881 tiles at 0.5-foot resolution), planimetric feature updates, utility feature updates, and digital terrain model (DTM) and 2-foot contour updates. The submission deadline is November 18, 2026, at 3:00 p.m. Local Prevailing Time. The initial contract term is for one year, with options for three additional 1-year renewal terms.
Understanding of the project and firm's approach (20 points), Demonstrated successful performance on comparable countywide mapping projects (30 points), Capacity to accomplish the work in a specified time (20 points), Firm's availability of staff, facilities, and equipment (20 points), Stability and continuity of the firm's personnel and management structure (10 points)
SUMMARY
Henry County is seeking proposals for a comprehensive countywide mapping project covering approximately 384 square miles across 60,000 parcels.
The scope of work includes GPS ground control, digital aerial imagery acquisition, Quality Level-1 (QL1) airborne LiDAR, GNSS-IMU data, digital aero-triangulation, LiDAR 3D stereo review and editing, color digital orthoimagery (1,881 tiles at 0.5-foot resolution), planimetric feature updates, utility feature updates, and digital terrain model (DTM) and 2-foot contour updates. The submission deadline is November 18, 2026, at 3:00 p.m. Local Prevailing Time. The initial contract term is for one year, with options for three additional 1-year renewal terms.
EVALUATION CRITERIA
Understanding of the project and firm's approach (20 points), Demonstrated successful performance on comparable countywide mapping projects (30 points), Capacity to accomplish the work in a specified time (20 points), Firm's availability of staff, facilities, and equipment (20 points), Stability and continuity of the firm's personnel and management structure (10 points)
REQUIRED ATTACHMENTS
5- Proposal Requirements and Non-Collusion Statement
- SCC Registration Form
- Subcontractor Information form
- Code of VA § 22.1 - 296.1 compliance form
- USB Flash Drive
- Submit to
- https://eva.virginia.gov or Purchasing Department, Room 210, Henry County Administration Building, 3300 Kings Mountain Road, Martinsville, VA 24112 / P.O. Box 7, Collinsville, VA 24078
- Duration
- 48 months
- Scope location
- Henry County, VA
- Projected sq ft
- 107,000,000 sq ft
Questions about this RFP
How do I respond to this RFP from Henry County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://eva.virginia.gov or Purchasing Department, Room 210, Henry County Administration Building, 3300 Kings Mountain Road, Martinsville, VA 24112 / P.O. Box 7, Collinsville, VA 24078. For questions, contact Tim Pace.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Henry County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tim Pace at (276) 634-2559. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of the project and firm's approach (20 points), Demonstrated successful performance on comparable countywide mapping projects (30 points), Capacity to accomplish the work in a specified..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Henry County?
All active and historical solicitations from Henry County are tracked and searchable. As a county agency, Henry County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Requirements and Non-Collusion Statement, SCC Registration Form, Subcontractor Information form, Code of VA § 22.1 - 296.1 compliance form, USB Flash Drive. Review the full document from Henry County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Henry County, VA. The total projected area is 107000000 sq ft. Review the full solicitation for detailed scope requirements.