Henry County Janitorial Services RFP 2024
Henry CountyCounty · Henry County, VA- Due
- May 16, 2024
- Deadline passed
- Posted
- Apr 30, 2024
- Contract term
- 7 years
- Primary contact
- Carole Jones
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THE 30-SECOND BRIEF
Henry-Martinsville Social Services is soliciting proposals for janitorial services. The contract will be for seven (7) 1-year fiscal terms, starting July 1, 2024, with the potential to extend for one additional year. The total building area is approximately 26,000 square feet across two floors.
Janitorial services
How long has vendor been in business? (20%), How many employees does your company have? (10%), Current/previous large companies cleaned? (15%), How do you screen employees you hire? (15%), What is the average length of stay of employees? (10%), Did vendor indicate that they will sign an annual confidentiality statement? (5%), What is the cost per month for service/specification? (25%)
SUMMARY
Henry-Martinsville Social Services is soliciting proposals for janitorial services. The contract will be for seven (7) 1-year fiscal terms, starting July 1, 2024, with the potential to extend for one additional year. The total building area is approximately 26,000 square feet across two floors.
EVALUATION CRITERIA
How long has vendor been in business? (20%), How many employees does your company have? (10%), Current/previous large companies cleaned? (15%), How do you screen employees you hire? (15%), What is the average length of stay of employees? (10%), Did vendor indicate that they will sign an annual confidentiality statement? (5%), What is the cost per month for service/specification? (25%)
REQUIRED DELIVERABLES
Janitorial services
REQUIRED ATTACHMENTS
Proposal Requirements and Non-Collusion Statement, SCC Registration Form, Subcontractor Information (if applicable), Brief history about company, Number of years in business, Updated Martinsville Business License (if awarded), Number of employees (full and part time), List of at least three other facilities served in last five years, Process of screening employees, Total price per month, Indication of signing annual confidentiality statement
- Submit to
- Purchasing Department, Room 210, Henry County Administration Building, P.O. Box 7, Collinsville, VA 24078 (Postal Service) or 3300 Kings Mountain Road, Martinsville, VA 24112 (UPS or FedEx)
- Duration
- 12 months
- Scope location
- Martinsville, VA
Questions about this RFP
How do I respond to this RFP from Henry County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 16, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Room 210, Henry County Administration Building, P.O. Box 7, Collinsville, VA 24078 (Postal Service) or 3300 Kings Mountain Road, Martinsville, VA 24112 (UPS or FedEx). For questions, contact Carole Jones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Henry County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carole Jones. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Janitorial services. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "How long has vendor been in business? (20%), How many employees does your company have? (10%), Current/previous large companies cleaned? (15%), How do you screen employees you hire? (15%), What is the..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Henry County?
All active and historical solicitations from Henry County are tracked and searchable. As a county agency, Henry County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Requirements and Non-Collusion Statement, SCC Registration Form, Subcontractor Information (if applicable), Brief history about company, Number of years in business, Updated Martinsville Busi. Review the full document from Henry County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Martinsville, VA. Review the full solicitation for detailed scope requirements.