Erie County Social Adult Day Program Improvements RFP 2026-045VF
Erie CountyCounty · Buffalo, NY- Due
- Aug 21, 2026
- Deadline passed
- Posted
- Jul 27, 2026
- Contract term
- 3 years
- Primary contact
- Randall Hoak
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THE 30-SECOND BRIEF
Erie County is seeking proposals from nonprofits to improve Social Adult Day Program infrastructure, including facility renovations, technology, and staffing capacity. Up to five awards totaling $200,000 will be issued.
Cost Proposal, Organizational Information, Organizational Overview, Project Description, Impact Statement, Budget, Certification
Demonstrated Need (25), Project Impact on Services and Operations (30), Benefit to Erie County Residents (20), Feasibility and Readiness to Implement (15), Budget Appropriateness and Cost Effectiveness (10)
SUMMARY
Erie County is seeking proposals from nonprofits to improve Social Adult Day Program infrastructure, including facility renovations, technology, and staffing capacity. Up to five awards totaling $200,000 will be issued.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Cost Proposal
- Organizational Information
- Organizational Overview
- Project Description
- Impact Statement
- Budget
- Certification
REQUIRED ATTACHMENTS
6- IRS determination letter
- MBE/WBE certification letter
- SDVOB certification letter
- Privacy practices and procedures
- Schedule A Proposer Certification
- Schedule B Insurance Requirements
- Submit to
- 95 Franklin St. Buffalo, NY 14202
- Scope location
- Buffalo, NY
Questions about this RFP
How do I respond to this RFP from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 95 Franklin St. Buffalo, NY 14202. For questions, contact Randall Hoak.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Randall Hoak. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost Proposal, Organizational Information, Organizational Overview, Project Description, Impact Statement, Budget, Certification. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated Need (25), Project Impact on Services and Operations (30), Benefit to Erie County Residents (20), Feasibility and Readiness to Implement (15), Budget Appropriateness and Cost Effectivenes..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IRS determination letter, MBE/WBE certification letter, SDVOB certification letter, Privacy practices and procedures, Schedule A Proposer Certification, Schedule B Insurance Requirements. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. Review the full solicitation for detailed scope requirements.