Erie County Emergency Shelter and Supportive Services for Homeless - RFP # A2026-053VF (2026)
Erie CountyCounty · Buffalo, NY- Due
- Oct 28, 2026
- 11 days left
- Posted
- Sep 28, 2026
- Contract term
- 1 year
- Primary contact
- Carrie Godfrey
- (716) 858-8000
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THE 30-SECOND BRIEF
Erie County Department of Social Services is requesting proposals from qualified agencies to provide emergency shelter, warming center services, light refreshments, and case management services for the homeless population during the cold weather season under Code Blue activation (RFP # A2026-053VF). Services will operate 24/7 regardless of temperature from November 1, 2026, through April 30, 2027, across Erie County, including the city of Buffalo and rural areas. Available funding is $1,085,000. Vendors must submit proposals via the OnBase Unity Form by October 28, 2026, at 4:00 p.m. Questions are due by October 21, 2026. Required submissions include Appendix A (Proposal to Provide Service, Schedule A, References), Appendix B (Signed Fiscal Form, Budget Forms), and Appendix C (Audit report, Management Letter, Board of Directors). Evaluation criteria include responsiveness, staff qualifications, experience, financial ability, fee submission, and program approach.
Completeness and responsiveness, professional qualifications and experience of program staff, experience in performing proposed services, financial ability, fee submission, projected approach and plans
SUMMARY
Erie County Department of Social Services is requesting proposals from qualified agencies to provide emergency shelter, warming center services, light refreshments, and case management services for the homeless population during the cold weather season under Code Blue activation (RFP # A2026-053VF).
Services will operate 24/7 regardless of temperature from November 1, 2026, through April 30, 2027, across Erie County, including the city of Buffalo and rural areas. Available funding is $1,085,000. Vendors must submit proposals via the OnBase Unity Form by October 28, 2026, at 4:00 p.m. Questions are due by October 21, 2026. Required submissions include Appendix A (Proposal to Provide Service, Schedule A, References), Appendix B (Signed Fiscal Form, Budget Forms), and Appendix C (Audit report, Management Letter, Board of Directors). Evaluation criteria include responsiveness, staff qualifications, experience, financial ability, fee submission, and program approach.
EVALUATION CRITERIA
6- Completeness and responsiveness
- Professional qualifications and experience of program staff
- Experience in performing proposed services
- Financial ability
- Fee submission
- Projected approach and plans
REQUIRED ATTACHMENTS
11- Proposal to Provide Service
- Signed Schedule A
- References and data from similar work
- Signed Fiscal Form
- Budget Forms
- Most recent Audit report
- Most recent Management Letter
- Listing of Officers and Board of Directors
- Erie County Equal Pay Certification
- Erie County MBE/WBE Certification letter
- SDVOB letter
- Submit to
- OnBase Unity Form
- Duration
- 12 months
- Scope location
- Erie County, NY
- Reported agency
- County of Erie
Questions about this RFP
How do I respond to this RFP from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: OnBase Unity Form. For questions, contact Carrie Godfrey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carrie Godfrey at (716) 858-8000. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness and responsiveness, professional qualifications and experience of program staff, experience in performing proposed services, financial ability, fee submission, projected approach and plan..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal to Provide Service, Signed Schedule A, References and data from similar work, Signed Fiscal Form, Budget Forms, Most recent Audit report, Most recent Management Letter, Listing of Officers an. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Erie County, NY. Review the full solicitation for detailed scope requirements.