County of Erie - Maple Syrup System Rebuild - Bid# 260225-002 (2026)
Erie CountyCounty · Buffalo, NY- Due
- Oct 28, 2026
- 11 days left
- Posted
- Sep 28, 2026
- Primary contact
- James Kucewicz
- (716) 858-6336
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THE 30-SECOND BRIEF
The County of Erie Division of Purchase is requesting sealed bids for a maple syrup system rebuild for the Bureau of Forestry located at 11929 Warner Gulf Road, East Concord, NY 14055. The work includes materials such as a 5x14 leader pan set, 5x10 raised diamond flue pan, 5x4 single syrup pan with bottom draw off, 2" pan flow inverter, 2" sight level, all valves, connections, float boxes, 5x10 closed hood w/4 doors, and 5x4 suspended hood w/support, plus installation, delivery, and a minimum of 4 hours of face-to-face onsite staff training. Bids are due by October 28, 2026, at 11:00 AM. Requirements include NYS Prevailing Wage (PRC# 2026027934), a bid bond, non-collusive bidding certification, MBE/WBE commitment, insurance classification A, and vendor federal compliance certification.
5x14 leader pan set, 5x10 raised diamond flue pan, 5x4 single syrup pan with bottom draw off, 2" pan flow inverter, 2" sight level, All valves, Connections, Float boxes, 5x10 closed hood w/4 doors, 5x4 suspended hood w/support, Delivery, Installation, Face-to-face onsite staff training
Suitability of goods and/or services, total cost including all cost elements, timeliness of delivery date
SUMMARY
The County of Erie Division of Purchase is requesting sealed bids for a maple syrup system rebuild for the Bureau of Forestry located at 11929 Warner Gulf Road, East Concord, NY 14055.
The work includes materials such as a 5x14 leader pan set, 5x10 raised diamond flue pan, 5x4 single syrup pan with bottom draw off, 2" pan flow inverter, 2" sight level, all valves, connections, float boxes, 5x10 closed hood w/4 doors, and 5x4 suspended hood w/support, plus installation, delivery, and a minimum of 4 hours of face-to-face onsite staff training. Bids are due by October 28, 2026, at 11:00 AM. Requirements include NYS Prevailing Wage (PRC# 2026027934), a bid bond, non-collusive bidding certification, MBE/WBE commitment, insurance classification A, and vendor federal compliance certification.
EVALUATION CRITERIA
3- Suitability of goods and/or services
- Total cost including all cost elements
- Timeliness of delivery date
REQUIRED DELIVERABLES
13- 5x14 leader pan set
- 5x10 raised diamond flue pan
- 5x4 single syrup pan with bottom draw off
- 2" pan flow inverter
- 2" sight level
- All valves
- Connections
- Float boxes
- 5x10 closed hood w/4 doors
- 5x4 suspended hood w/support
- Delivery
- Installation
- Face-to-face onsite staff training
REQUIRED ATTACHMENTS
9- Bid Bond (Formal Bid)
- Non-Collusive Bidding Certification
- MBE/WBE Commitment
- Insurance Classification A
- Performance Bond
- NYS Prevailing Wage records
- Confined Space Program Certification
- Vendor Federal Compliance Certification
- Equal Pay Certification
- Submit to
- County of Erie, Division of Purchase, Attention: James Kucewicz, Buyer, 95 Franklin Street, Room 1254, Buffalo, New York 14202-3967
- Scope location
- East Concord, NY
- Reported agency
- County of Erie
Questions about this RFP
How do I respond to this Bid from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: County of Erie, Division of Purchase, Attention: James Kucewicz, Buyer, 95 Franklin Street, Room 1254, Buffalo, New York 14202-3967. For questions, contact James Kucewicz.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Kucewicz at (716) 858-6336. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 5x14 leader pan set, 5x10 raised diamond flue pan, 5x4 single syrup pan with bottom draw off, 2" pan flow inverter, 2" sight level, All valves, Connections, Float boxes, 5x10 closed hood w/4 doors, 5x4 suspended hood w/support, Delivery, Installation, Face-to-face onsite staff training. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Suitability of goods and/or services, total cost including all cost elements, timeliness of delivery date" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond (Formal Bid), Non-Collusive Bidding Certification, MBE/WBE Commitment, Insurance Classification A, Performance Bond, NYS Prevailing Wage records, Confined Space Program Certification, Vendor. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Concord, NY. Review the full solicitation for detailed scope requirements.