Empire State Development Grounds Maintenance Services Request for Proposals 2026 - Buffalo
NY-State-Empire State DevelopmentState · Albany, NY- Due
- Apr 8, 2026
- Deadline passed
- Posted
- Mar 16, 2026
- Contract term
- 1 year
- Primary contact
- Jordan Kaplan
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THE 30-SECOND BRIEF
Empire State Development seeks qualified firms for grounds maintenance services at a 3.72-acre property located at Busti Avenue in the City of Buffalo, New York, near the Peace Bridge. The scope of work includes weekly lawn cutting, edging along sidewalks and walkways, weed and grass removal in beds and tree rings, mulching beds and tree rings, pruning shrubs and small trees, leaf removal, debris removal, sidewalk snow removal, and de-icing services. The property encompasses 823 Busti Avenue, 825 Busti Avenue, 843 Busti Avenue, 1 Massachusetts Avenue, and 3 Massachusetts Avenue, featuring the historic Hutchison Chapel. Proposals are due by April 8, 2026, at 2:00 PM ET. The anticipated contract start date is July 1, 2026, with an initial one-year term and options to extend for Years 2 and 3.
Firm Experience and Qualifications (20 Points), Cost of Services (70 Points), Quantitative Factor (10 Points)
SUMMARY
Empire State Development seeks qualified firms for grounds maintenance services at a 3.72-acre property located at Busti Avenue in the City of Buffalo, New York, near the Peace Bridge.
The scope of work includes weekly lawn cutting, edging along sidewalks and walkways, weed and grass removal in beds and tree rings, mulching beds and tree rings, pruning shrubs and small trees, leaf removal, debris removal, sidewalk snow removal, and de-icing services. The property encompasses 823 Busti Avenue, 825 Busti Avenue, 843 Busti Avenue, 1 Massachusetts Avenue, and 3 Massachusetts Avenue, featuring the historic Hutchison Chapel. Proposals are due by April 8, 2026, at 2:00 PM ET. The anticipated contract start date is July 1, 2026, with an initial one-year term and options to extend for Years 2 and 3.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Non-Collusive Bidding Certification, Conflict of Interest Attestation, State Finance Law Sections 139-j and 139-k forms, Vendor Responsibility Questionnaire, Iran Divestment Act Statement, Executive Order 16 Certification, Executive Order 177 Certification, Compliance with State Finance Law Section 139-m forms, OCSD-1 - MWBE and SDVOB Participation / EEO Policy Statement, OCSD-2 - Staffing Plan, Encouraging the Use of NYS Businesses in Contract Performance Form, Certification under State Tax Law Section 5-a Form ST-220-CA or Affidavit, W-9 Form
- Submit to
- https://www.dropbox.com/request/b4j0y8pKYk4yeUmpx5JN
- Duration
- 36 months
- Scope location
- Buffalo, NY
- Projected sq ft
- 162,043 sq ft
- Reported agency
- Empire State Development
Questions about this RFP
How do I respond to this RFP from NY-State-Empire State Development?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.dropbox.com/request/b4j0y8pKYk4yeUmpx5JN. For questions, contact Jordan Kaplan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including NY-State-Empire State Development in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jordan Kaplan. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Experience and Qualifications (20 Points), Cost of Services (70 Points), Quantitative Factor (10 Points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from NY-State-Empire State Development?
All active and historical solicitations from NY-State-Empire State Development are tracked and searchable. As a state agency, NY-State-Empire State Development regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusive Bidding Certification, Conflict of Interest Attestation, State Finance Law Sections 139-j and 139-k forms, Vendor Responsibility Questionnaire, Iran Divestment Act Statement, Executive O. Review the full document from NY-State-Empire State Development for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. The total projected area is 162043 sq ft. Review the full solicitation for detailed scope requirements.