El Dorado Hills CSD - Pool Maintenance Services - RFP 26-07 (2026)
El Dorado Hills Community Services DistrictSpecial District · El Dorado Hills, CA- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Primary contact
- Ryan Kukkola
- (916) 643-4361
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THE 30-SECOND BRIEF
The El Dorado Hills Community Services District is requesting proposals for professional pool maintenance services, including daily water testing, chemical controller and pump reading logs, debris removal, stain removal, main drain cleaning, pool light testing, strainer/filter/skimmer cleaning, chemical applications, winterization, and pre-season preparation for community pools and splash pads. The work entails maintaining water chemistry parameters for free chlorine, pH, cyanuric acid, alkalinity, calcium hardness, and total dissolved solids at El Dorado Hills Community Pool, El Dorado Hills Community Wad Pool, Promontory Splash Pads, and Bertelsen Splash Pads located in El Dorado Hills, California. Proposals are due by October 13, 2026, at 5:00 p.m. A mandatory pre-proposal meeting is scheduled for September 29, 2026, from 1:00 pm to 1:30 pm at 1021 Harvard Way, El Dorado Hills, CA 95762. Written questions must be submitted by October 5, 2026. Prevailing wage requirements and California Department of Industrial Relations (DIR) contractor registration apply to this project.
Daily water tests for free chlorine, Total chlorine, Combined chlorine, PH, Calcium hardness, Total alkalinity, Cyanuric acid, And TDS; log chemical controller readings (ORP and pH); log main circulation pump GPM reading; remove debris from El Dorado Hills Community Pool and wading pool; stain removal on pool surfaces; maintaining and cleaning pool main drains; testing main pool lights; daily inspection and cleaning of all strainers, Filters, And skimmers; manual application of additional chemicals; daily inspection of automatically injected chemical tanks and carboys; daily visual inspection of plumbing, Electrical, And mechanical components; visually inspect all sand filters; winterizing of Promontory and Bertelsen Park Splash Pads; pre-season preparation of Promontory and Bertelsen Park Splash Pads; repair flow meters; cleaning of chemical injection pump probes; replace burned out main pool light bulbs; provide and fill muriatic acid tanks at splash pads; provide and fill liquid chlorine tanks at splash pads
Scope of Work Responsiveness (40%), Qualifications (30%), Schedule of Billing Rates (30%)
SUMMARY
The El Dorado Hills Community Services District is requesting proposals for professional pool maintenance services, including daily water testing, chemical controller and pump reading logs, debris removal, stain removal, main drain cleaning, pool light testing, strainer/filter/skimmer cleaning, chemical applications, winterization, and pre-season preparation for community pools and splash pads.
The work entails maintaining water chemistry parameters for free chlorine, pH, cyanuric acid, alkalinity, calcium hardness, and total dissolved solids at El Dorado Hills Community Pool, El Dorado Hills Community Wad Pool, Promontory Splash Pads, and Bertelsen Splash Pads located in El Dorado Hills, California. Proposals are due by October 13, 2026, at 5:00 p.m. A mandatory pre-proposal meeting is scheduled for September 29, 2026, from 1:00 pm to 1:30 pm at 1021 Harvard Way, El Dorado Hills, CA 95762. Written questions must be submitted by October 5, 2026. Prevailing wage requirements and California Department of Industrial Relations (DIR) contractor registration apply to this project.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
19- Daily water tests for free chlorine, Total chlorine, Combined chlorine, PH, Calcium hardness, Total alkalinity, Cyanuric acid, And TDS
- Log chemical controller readings (ORP and pH)
- Log main circulation pump GPM reading
- Remove debris from El Dorado Hills Community Pool and wading pool
- Stain removal on pool surfaces
- Maintaining and cleaning pool main drains
- Testing main pool lights
- Daily inspection and cleaning of all strainers, Filters, And skimmers
- Manual application of additional chemicals
- Daily inspection of automatically injected chemical tanks and carboys
- Daily visual inspection of plumbing, Electrical, And mechanical components
- Visually inspect all sand filters
- Winterizing of Promontory and Bertelsen Park Splash Pads
- Pre-season preparation of Promontory and Bertelsen Park Splash Pads
- Repair flow meters
- Cleaning of chemical injection pump probes
- Replace burned out main pool light bulbs
- Provide and fill muriatic acid tanks at splash pads
- Provide and fill liquid chlorine tanks at splash pads
REQUIRED ATTACHMENTS
14- Cover Letter
- Proposer Statement of Qualifications (Exhibit 2)
- Executive Summary
- Evidence of California Licensing
- References (minimum 4 client references)
- Subcontractors list
- Certification of Proposal statement
- Sealed Fee Proposal (Attachment 1 / Proposal Exhibit 3)
- Insurance documentation
- Litigation history
- Other Information
- Appendices
- No Deviations from the RFP statement
- Levine Act Statement
- Submit to
- District Clerk, El Dorado Hills Community Services District, 1021 Harvard Way, El Dorado Hills, CA 95762
- Scope location
- El Dorado Hills, CA
Questions about this RFP
How do I respond to this RFP from El Dorado Hills Community Services District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: District Clerk, El Dorado Hills Community Services District, 1021 Harvard Way, El Dorado Hills, CA 95762. For questions, contact Ryan Kukkola.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including El Dorado Hills Community Services District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Kukkola at (916) 643-4361. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Daily water tests for free chlorine, Total chlorine, Combined chlorine, PH, Calcium hardness, Total alkalinity, Cyanuric acid, And TDS; log chemical controller readings (ORP and pH); log main circulation pump GPM reading; remove debris from El Dorado Hills Community Pool and wading pool; stain remov. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Scope of Work Responsiveness (40%), Qualifications (30%), Schedule of Billing Rates (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from El Dorado Hills Community Services District?
All active and historical solicitations from El Dorado Hills Community Services District are tracked and searchable. As a special district agency, El Dorado Hills Community Services District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Proposer Statement of Qualifications (Exhibit 2), Executive Summary, Evidence of California Licensing, References (minimum 4 client references), Subcontractors list, Certification of Pro. Review the full document from El Dorado Hills Community Services District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: El Dorado Hills, CA. Review the full solicitation for detailed scope requirements.