City of West Des Moines Enterprise Storage System Replacement RFP - 2026
City of West Des MoinesCity · West Des Moines, IA- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 9, 2026
- Contract term
- 5 years
- Primary contact
- Daniel Buls
- (515) 440-4795
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THE 30-SECOND BRIEF
The City of West Des Moines Information Technology Services Department is seeking proposals for an enterprise storage solution to replace or update the current Qumulo storage environment. The solicitation offers two options: Option A for a new clustered enterprise storage environment independent of Qumulo Core software, and Option B for Qumulo-compatible hardware replacement. The required raw storage capacity is approximately 768 terabytes per cluster and 1,536 terabytes combined, supporting workloads such as DFS file shares, video archiving, and SQL backups. Proposals are due by October 7, 2026, and must be submitted electronically through the IonWave e-bidding portal.
Option A - New Storage Solution, Option B - Qumulo-Compatible Hardware Replacement
Proposed Solution and Technical Compliance (35), Support and Warranty (20), Cost and Five-Year Total Cost of Ownership (20), Implementation Approach and Project Schedule (15), Company Qualifications, Experience, and References (10)
SUMMARY
The City of West Des Moines Information Technology Services Department is seeking proposals for an enterprise storage solution to replace or update the current Qumulo storage environment.
The solicitation offers two options: Option A for a new clustered enterprise storage environment independent of Qumulo Core software, and Option B for Qumulo-compatible hardware replacement. The required raw storage capacity is approximately 768 terabytes per cluster and 1,536 terabytes combined, supporting workloads such as DFS file shares, video archiving, and SQL backups. Proposals are due by October 7, 2026, and must be submitted electronically through the IonWave e-bidding portal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Option A - New Storage Solution, Option B - Qumulo-Compatible Hardware Replacement
REQUIRED ATTACHMENTS
5- Appendix A - Technical Requirements and Vendor Response Form
- Appendix B - Cost Proposal Form
- Appendix C - References Form
- Appendix E - Proposal Exceptions Form
- Appendix F - Proposal Certification Form
- Submit to
- https://wdm.ionwave.net
- Scope location
- West Des Moines, IA
Questions about this RFP
How do I respond to this RFP from City of West Des Moines?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://wdm.ionwave.net. For questions, contact Daniel Buls.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Des Moines in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daniel Buls at (515) 440-4795. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Option A - New Storage Solution, Option B - Qumulo-Compatible Hardware Replacement. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Solution and Technical Compliance (35), Support and Warranty (20), Cost and Five-Year Total Cost of Ownership (20), Implementation Approach and Project Schedule (15), Company Qualifications,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Des Moines?
All active and historical solicitations from City of West Des Moines are tracked and searchable. As a city agency, City of West Des Moines regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Technical Requirements and Vendor Response Form, Appendix B - Cost Proposal Form, Appendix C - References Form, Appendix E - Proposal Exceptions Form, Appendix F - Proposal Certification. Review the full document from City of West Des Moines for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Des Moines, IA. Review the full solicitation for detailed scope requirements.