City of West Des Moines Emergency Generator Systems Inspection and Maintenance - NA Addendum 1
City of West Des MoinesCity · West Des Moines, IA- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Contract term
- 5 years
- Primary contact
- Chuck Thomas
- (515) 222-3481
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THE 30-SECOND BRIEF
The City of West Des Moines, Iowa, Department of Public Services is seeking qualified contractors to provide scheduled inspection and preventative/predictive maintenance services for emergency generator systems located at various City-owned and WestCom facilities. The work includes semi-annual, annual, biennial, and triennial testing, load bank testing, oil analysis, and 24-hour, year-round on-call emergency repair coverage for equipment including engine/generator packages, automatic transfer switches, fuel systems, and control panels. Bids must be submitted electronically through the City’s IonWave portal by 2:00 PM on October 14, 2026. Required submissions include a completed bid form, contractor contact info, reference summary, and generator availability lists.
Scheduled inspection and preventative/predictive maintenance services, Semiannual inspection and test, Annual test requirements and service, Biennial test requirements and service, Triennial test requirements and service, Written reports, Emergency generator repair services
Cost, past comparable experience, references, equipment
SUMMARY
The City of West Des Moines, Iowa, Department of Public Services is seeking qualified contractors to provide scheduled inspection and preventative/predictive maintenance services for emergency generator systems located at various City-owned and WestCom facilities.
The work includes semi-annual, annual, biennial, and triennial testing, load bank testing, oil analysis, and 24-hour, year-round on-call emergency repair coverage for equipment including engine/generator packages, automatic transfer switches, fuel systems, and control panels. Bids must be submitted electronically through the City’s IonWave portal by 2:00 PM on October 14, 2026. Required submissions include a completed bid form, contractor contact info, reference summary, and generator availability lists.
EVALUATION CRITERIA
4- Cost
- Past comparable experience
- References
- Equipment
REQUIRED DELIVERABLES
7- Scheduled inspection and preventative/predictive maintenance services
- Semiannual inspection and test
- Annual test requirements and service
- Biennial test requirements and service
- Triennial test requirements and service
- Written reports
- Emergency generator repair services
REQUIRED ATTACHMENTS
6- Completed Bid Form
- Completed Attachment A: Contacts for Contractor
- Completed Attachment B: Experience/Reference Summary
- List of generators available within four (4) hours of notification
- List of generators available within twenty-four (24) hours of notification
- Sample Report
- Submit to
- https://wdm.ionwave.net
- Scope location
- West Des Moines, IA
Questions about this RFP
How do I respond to this Bid from City of West Des Moines?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://wdm.ionwave.net. For questions, contact Chuck Thomas.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of West Des Moines in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chuck Thomas at (515) 222-3481. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Scheduled inspection and preventative/predictive maintenance services, Semiannual inspection and test, Annual test requirements and service, Biennial test requirements and service, Triennial test requirements and service, Written reports, Emergency generator repair services. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, past comparable experience, references, equipment" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Des Moines?
All active and historical solicitations from City of West Des Moines are tracked and searchable. As a city agency, City of West Des Moines regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Bid Form, Completed Attachment A: Contacts for Contractor, Completed Attachment B: Experience/Reference Summary, List of generators available within four (4) hours of notification, List of g. Review the full document from City of West Des Moines for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Des Moines, IA. Review the full solicitation for detailed scope requirements.