City of Urbana Access Control and Cameras Project RFP FY2025-RFP-123
City of Urbana, City of Urbana, IL·City
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- Primary Contact
- Leon Wilson · (217) 531-7054
- Scope Location
- Urbana, IL
- Submission Address
- 210 W Green St, Urbana, IL, 61801
SUMMARY
The City of Urbana is issuing Request for Proposal FY2025-RFP-123 for the Access Control and Cameras Project at The Urbana Free Library (TUFL). The scope of work includes the replacement of the current security camera system, provision of storage for generated video footage, upgrading the library's proxy card access server, and potential replacement of proxy card access terminals. The project also explores possible integrations between the camera and access control systems. Proposals will be evaluated based on price, features, implementation approach, and ongoing support capabilities and costs. Submissions are due by April 15, 2025, at 210 W Green St, Urbana, IL, 61801. A notice of interest is required by April 7, 2025.
EVALUATION CRITERIA
Price, features, implementation approach, ongoing support capabilities and costs
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Urbana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2025. Submissions should be delivered to: 210 W Green St, Urbana, IL, 61801. For questions, contact Leon Wilson.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, features, implementation approach, ongoing support capabilities and costs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Urbana?
All active and historical solicitations from City of Urbana are tracked and searchable. As a city agency, City of Urbana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Urbana for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Urbana in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leon Wilson at (217) 531-7054. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Urbana, IL. Review the full solicitation for detailed scope requirements.
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