City of Urbana Downtown Festivals and Events RFP 2025 - FY2025-RFP-125
City of Urbana, City of Urbana, IL·City
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- Primary Contact
- Vivian Krishnan · (217) 328-8265
- Scope Location
- Urbana, IL
- Submission Address
- 400 S Vine St, Urbana, IL, 61801
SUMMARY
The City of Urbana is soliciting proposals from community partners to organize and operate public festivals and events in Downtown Urbana under project ID FY2025-RFP-125. The program aims to attract visitors and engage residents through a diverse range of arts and entertainment events, including music, theatre, visual arts, film, dance, and food festivals. The City anticipates funding 6-12 events throughout the year with a total budget of up to $60,000. All proposed events must be open to the public and free of charge. Eligible categories include creative writing, multimedia arts, architectural arts, and performing arts. Proposals are due by May 12, 2025, at the City's submission location on S Vine St.
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Urbana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 12, 2025. Submissions should be delivered to: 400 S Vine St, Urbana, IL, 61801. For questions, contact Vivian Krishnan.
Where can I find more RFPs from City of Urbana?
All active and historical solicitations from City of Urbana are tracked and searchable. As a city agency, City of Urbana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Urbana for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Urbana in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vivian Krishnan at (217) 328-8265. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Urbana, IL. Review the full solicitation for detailed scope requirements.
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