City of Scotts Valley Cloud-based CMMS RFP 2023
City of Scotts Valley, City of Scotts Valley, CA·City
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- Primary Contact
- Sara South
- Contract Term
- 5 years
- Scope Location
- Scotts Valley, California
- Submission Address
- Scotts Valley, CA
SUMMARY
The City of Scotts Valley Public Works Department is seeking proposals from qualified vendors to provide and implement a cloud-based Computerized Maintenance Management System (CMMS). The system will be used to manage linear, vertical, and fleet assets throughout the City. The RFP also includes requirements for data upload services, system configuration, a public portal, and potential customization services.
REQUIRED DELIVERABLES
Cloud-based CMMS system, Implementation, Data upload services, System configuration, Public portal, Customization services, Documentation, Training.
REQUIRED ATTACHMENTS
Appendix A - Proposer's Response Pages (including Checklist, Company Information, Company Background, References, Signature Page, Narrative Responses, Pricing and Proposed Payment Schedule), Attachment A - System Technical and Functional Requirement, Attachment B - City of Scotts Valley Standard Contract.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Scotts Valley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 7, 2023. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Scotts Valley, CA. For questions, contact Sara South.
Where can I find more RFPs from City of Scotts Valley?
All active and historical solicitations from City of Scotts Valley are tracked and searchable. As a city agency, City of Scotts Valley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Proposer's Response Pages (including Checklist, Company Information, Company Background, References, Signature Page, Narrative Responses, Pricing and Proposed Payment Schedule), Attachmen. Review the full document from City of Scotts Valley for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Scotts Valley in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sara South. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Scotts Valley, California. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Cloud-based CMMS system, Implementation, Data upload services, System configuration, Public portal, Customization services, Documentation, Training.. Proposals should clearly address how each deliverable will be met.
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