City of Scotts Valley Siltanen Aquatic Program Management RFP 2023
City of Scotts Valley, City of Scotts Valley, CA·City
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- Primary Contact
- Allison Pfefferkorn · (831) 430-4461
- Contract Term
- 3 years
- Scope Location
- Scotts Valley, California
- Submission Address
- [email protected]
SUMMARY
The City of Scotts Valley is seeking a vendor to manage the daily operations of the aquatic program, including staffing, registration, payments, and promotion for a three-year term, with a potential year-to-year lease thereafter. The scope includes managing swim lessons, parent/child programs, open swim, and birthday parties.
EVALUATION CRITERIA
Responses to each section of the proposal, focusing on Safety, Customer Service, and Programming objectives.
REQUIRED DELIVERABLES
Proposal Content including Cover Letter, Background, Programming Approach, Customer Service, Safety, And References.
REQUIRED ATTACHMENTS
Organization chart, program participant waiver, examples of past advertisements, proof of insurance, Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO) certification, First Aid and CPR AED Certifications for employees, Lifeguard Certification and Red Cross (equivalent) Level 1-4 swim instructor certification for swim instructors, and 3 references.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Scotts Valley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 17, 2023. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Allison Pfefferkorn.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responses to each section of the proposal, focusing on Safety, Customer Service, and Programming objectives." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Scotts Valley?
All active and historical solicitations from City of Scotts Valley are tracked and searchable. As a city agency, City of Scotts Valley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Organization chart, program participant waiver, examples of past advertisements, proof of insurance, Certified Pool Operator (CPO) or Aquatic Facility Operator (AFO) certification, First Aid and CPR A. Review the full document from City of Scotts Valley for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Scotts Valley in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Allison Pfefferkorn at (831) 430-4461. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Scotts Valley, California. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Content including Cover Letter, Background, Programming Approach, Customer Service, Safety, And References.. Proposals should clearly address how each deliverable will be met.
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