City of Saginaw Multi-Year Contract for the Annual Holiday Drone Show RFP 2025
City of Saginaw, City of Saginaw, TX·City
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- Primary Contact
- Maria Hernandez
- Contract Term
- 3 years
- Duration
- 36 months
- Scope Location
- Saginaw, TX
- Submission Address
- City of Saginaw, Attn: Maria Hernandez, 333 W. McLeroy Blvd, Saginaw, TX 76179
SUMMARY
The City of Saginaw is accepting sealed bids from qualified drone show production companies to design and execute a captivating aerial display for its annual Holiday Celebration. The scope of work requires an outdoor 300-drone show choreographed to a custom music track, lasting at least 12 minutes from launch to land. The contract is for a three-year term (December 2025 through December 2027) at Willow Creek Park and the Saginaw Switchyard. Vendors must provide custom playlists, storyboards, and final renderings for approval, while ensuring compliance with all FAA rules. Proposals are due by July 7, 2025, at 5:00 PM CST. Questions must be submitted by June 23, 2025, to Maria Hernandez, Planning Tech.
EVALUATION CRITERIA
Company Background (35 points), Experience & Staff Qualifications (40 points), Drone Show Specifications (50 points), Project Schedule (35 points), Pricing (15 points), References & Examples of Previous Work (25 points), Complete Proposal (15 points)
REQUIRED DELIVERABLES
300-drone show, Custom playlist, Storyboard, Safety map, Final rendering, Music track
REQUIRED ATTACHMENTS
Vendor Form & Statement, Proposal Statement, Safety Procedures, Project Schedule, Site Requirements, Pricing Breakdown, References (Exhibit B), Certificate of Insurance, Vendor Statement & Proposal Form (Exhibit A)
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Saginaw?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 7, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Saginaw, Attn: Maria Hernandez, 333 W. McLeroy Blvd, Saginaw, TX 76179. For questions, contact Maria Hernandez.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Background (35 points), Experience & Staff Qualifications (40 points), Drone Show Specifications (50 points), Project Schedule (35 points), Pricing (15 points), References & Examples of Previo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Saginaw?
All active and historical solicitations from City of Saginaw are tracked and searchable. As a city agency, City of Saginaw regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Form & Statement, Proposal Statement, Safety Procedures, Project Schedule, Site Requirements, Pricing Breakdown, References (Exhibit B), Certificate of Insurance, Vendor Statement & Proposal Fo. Review the full document from City of Saginaw for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Saginaw in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maria Hernandez. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Saginaw, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: 300-drone show, Custom playlist, Storyboard, Safety map, Final rendering, Music track. Proposals should clearly address how each deliverable will be met.
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