City of Mercedes - Historic Resources Survey RFP No. 2026-007 (2026)
City of MercedesCity · Mercedes, TX- Due
- Oct 21, 2026
- 8 days left
- Posted
- Oct 7, 2026
- Contract term
- 2 years
- Primary contact
- Joselynn Castillo
- (956) 565-3114
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THE 30-SECOND BRIEF
The City of Mercedes is seeking qualified consultants to conduct a reconnaissance-level Historic Resources Survey to identify, document, and evaluate a minimum of 1,000 historic properties within designated areas of the city, including the Original Townsite, East Mercedes, US Business 83, and Texas Avenue. This project is part of a FY 2026 Certified Local Government (CLG) grant administered by the Texas Historical Commission with a total budget of $100,000. The scope includes a project kickoff meeting, research design, archival research, field survey, inventory table creation, a survey report, and a final presentation to the City Commission. Proposals are due by October 21, 2026, at 3:00 PM CST, and must include proof of general liability and automobile liability insurance. Evaluation criteria include Project Approach (40 points), Professional Qualifications (20 points), Previous Experience (30 points), and Fee Proposal/Contract, and Budget Justification (10 points).
Research Design Report, Draft and Final Historic Resources Survey Report, Historic Resources Survey Forms for surveyed properties, Historic Resources Inventory Table of all surveyed properties, Photo documentation of all surveyed properties, Detailed maps of surveyed areas, Physical and electronic copies of all work products
Project Approach (40 points), Professional Qualifications (20 points), Previous Experience (30 points), Fee Proposal/Contract, and Budget Justification (10 points)
SUMMARY
The City of Mercedes is seeking qualified consultants to conduct a reconnaissance-level Historic Resources Survey to identify, document, and evaluate a minimum of 1,000 historic properties within designated areas of the city, including the Original Townsite, East Mercedes, US Business 83, and Texas Avenue.
This project is part of a FY 2026 Certified Local Government (CLG) grant administered by the Texas Historical Commission with a total budget of $100,000. The scope includes a project kickoff meeting, research design, archival research, field survey, inventory table creation, a survey report, and a final presentation to the City Commission. Proposals are due by October 21, 2026, at 3:00 PM CST, and must include proof of general liability and automobile liability insurance. Evaluation criteria include Project Approach (40 points), Professional Qualifications (20 points), Previous Experience (30 points), and Fee Proposal/Contract, and Budget Justification (10 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Research Design Report
- Draft and Final Historic Resources Survey Report
- Historic Resources Survey Forms for surveyed properties
- Historic Resources Inventory Table of all surveyed properties
- Photo documentation of all surveyed properties
- Detailed maps of surveyed areas
- Physical and electronic copies of all work products
REQUIRED ATTACHMENTS
4- Evidence of insurance
- Including for general liability and automobile liability
- Signed addenda acknowledgment form
- Fee proposal/contract with budget justification
- Submit to
- City of Mercedes, City Secretary, 400 S. Ohio Ave., Commission Chambers, Mercedes, TX 78570
- Scope location
- Mercedes, TX
Questions about this RFP
How do I respond to this RFP from City of Mercedes?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Mercedes, City Secretary, 400 S. Ohio Ave., Commission Chambers, Mercedes, TX 78570. For questions, contact Joselynn Castillo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Mercedes in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joselynn Castillo at (956) 565-3114. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Research Design Report, Draft and Final Historic Resources Survey Report, Historic Resources Survey Forms for surveyed properties, Historic Resources Inventory Table of all surveyed properties, Photo documentation of all surveyed properties, Detailed maps of surveyed areas, Physical and electronic c. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (40 points), Professional Qualifications (20 points), Previous Experience (30 points), Fee Proposal/Contract, and Budget Justification (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mercedes?
All active and historical solicitations from City of Mercedes are tracked and searchable. As a city agency, City of Mercedes regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 21, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Evidence of insurance, including for general liability and automobile liability, Signed addenda acknowledgment form, Fee proposal/contract with budget justification. Review the full document from City of Mercedes for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mercedes, TX. Review the full solicitation for detailed scope requirements.