City of Lawrence 457(b) and 401(a) Retirement Plan Recordkeeper RFP - GEN-2500073
City of Lawrence, City of Lawrence, KS·City
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- Primary Contact
- Molly Lake · (785) 832-3239
- Scope Location
- Lawrence, KS
- Submission Address
- 6 East 6th Street, Lawrence, KS, 66044
SUMMARY
The City of Lawrence, Kansas, is soliciting proposals for recordkeeping services for its 457(b) and 401(a) retirement plans under project ID GEN-2500073. As of July 2025, the 457(b) plan consists of 655 participants with $57.6 million in assets. The selected vendor will manage day-to-day administration including participant enrollment, contribution processing, investment options administration, distributions, loan management, and comprehensive reporting. Proposers must demonstrate robust cybersecurity, transparent fee structures, and a digital platform for participants and administrators. Proposals are due by September 16, 2025, at 6 East 6th Street, Lawrence, KS. A notice of interest is due by August 29, 2025.
EVALUATION CRITERIA
Proven experience administering public-sector retirement plans, regulatory compliance, participant experience, operational efficiencies, cybersecurity measures, transparent fee structures, digital platform
REQUIRED DELIVERABLES
Participant enrollment, Contribution processing, Investment options administration, Distributions, Loan management, Comprehensive reporting
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Lawrence?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 6 East 6th Street, Lawrence, KS, 66044. For questions, contact Molly Lake.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proven experience administering public-sector retirement plans, regulatory compliance, participant experience, operational efficiencies, cybersecurity measures, transparent fee structures, digital pla..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lawrence?
All active and historical solicitations from City of Lawrence are tracked and searchable. As a city agency, City of Lawrence regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Lawrence for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lawrence in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Molly Lake at (785) 832-3239. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lawrence, KS. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Participant enrollment, Contribution processing, Investment options administration, Distributions, Loan management, Comprehensive reporting. Proposals should clearly address how each deliverable will be met.
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