City of Lawrence Drone Show for Summerfest 2026 RFP - July 4, 2026
City of Lawrence, City of Lawrence, KS·City
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- Primary Contact
- Porter Arneill · (785) 832-3449
- Scope Location
- Lawrence, KS
- Submission Address
- 6 East 6th Street, Lawrence, KS, 66044
SUMMARY
The City of Lawrence, Kansas is soliciting proposals for a professional, fully choreographed drone light show to be held on July 4, 2026, as part of the Summerfest 2026 Independence Day celebration. This event coincides with the 250th anniversary of the Declaration of Independence and the World Cup, with an anticipated attendance exceeding the typical 4,000 to 6,000 visitors. The procurement seeks a vendor to provide all choreography and technical execution for the aerial display. Proposals are due by September 16, 2025, at 8:30 PM, and should be delivered to 6 East 6th Street, Lawrence, KS. A notice of interest is requested by September 5, 2025.
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Lawrence?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2025. Submissions should be delivered to: 6 East 6th Street, Lawrence, KS, 66044. For questions, contact Porter Arneill.
Where can I find more RFPs from City of Lawrence?
All active and historical solicitations from City of Lawrence are tracked and searchable. As a city agency, City of Lawrence regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Lawrence for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lawrence in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Porter Arneill at (785) 832-3449. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lawrence, KS. Review the full solicitation for detailed scope requirements.
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