City of Grass Valley Comprehensive Fee Study and Overhead Cost Allocation Analysis RFP 2026
City of Grass ValleyCity · Grass Valley, CA- Due
- Jun 4, 2026
- Deadline passed
- Posted
- May 4, 2026
- Primary contact
- Jon May
- (530) 274-4350
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THE 30-SECOND BRIEF
The City of Grass Valley is seeking proposals from qualified consultants to conduct a Comprehensive Fee Study and Overhead Cost Allocation Analysis. The scope includes preparing a fully-burdened Cost Allocation Plan, updating the Master Fee Schedule, developing a staff hourly rate model, and conducting a User Fee Study to recommend new fees and subsidy percentages. The consultant will be required to provide computer-based models in Excel, Word, and PDF formats that allow for future updates by City staff. Deliverables include a final report, presentations to the City Council, and staff training. Proposals must be submitted by June 4, 2026, at 5:00 PM PST. Evaluation will be based on understanding of requirements (15 pts), approach (20 pts), specialized experience (25 pts), resource allocation (15 pts), project leader qualifications (15 pts), and cost (10 pts).
Cost Allocation Plan, User Fee Study, Computer-based model, Final report, City Council presentations, Staff training
Understanding of work requirements (15), Approach and tasks (20), Specialized experience and technical competence (25), Relative allocation of resources (15), Qualifications of project leader (15), Cost of overall project (10)
SUMMARY
The City of Grass Valley is seeking proposals from qualified consultants to conduct a Comprehensive Fee Study and Overhead Cost Allocation Analysis.
The scope includes preparing a fully-burdened Cost Allocation Plan, updating the Master Fee Schedule, developing a staff hourly rate model, and conducting a User Fee Study to recommend new fees and subsidy percentages. The consultant will be required to provide computer-based models in Excel, Word, and PDF formats that allow for future updates by City staff. Deliverables include a final report, presentations to the City Council, and staff training. Proposals must be submitted by June 4, 2026, at 5:00 PM PST. Evaluation will be based on understanding of requirements (15 pts), approach (20 pts), specialized experience (25 pts), resource allocation (15 pts), project leader qualifications (15 pts), and cost (10 pts).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Cost Allocation Plan
- User Fee Study
- Computer-based model
- Final report
- City Council presentations
- Staff training
REQUIRED ATTACHMENTS
Attachment A: Professional Services Agreement Template
REQUIRED STAFFING
principals, employees assigned to project
- Submit to
- City of Grass Valley City Hall, 125 E Main St, Grass Valley, CA 95945 or [email protected]
- Scope location
- Grass Valley, CA
Questions about this RFP
How do I respond to this RFP from City of Grass Valley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Grass Valley City Hall, 125 E Main St, Grass Valley, CA 95945 or [email protected]. For questions, contact Jon May.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Grass Valley in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jon May at (530) 274-4350. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: principals, employees assigned to project. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost Allocation Plan, User Fee Study, Computer-based model, Final report, City Council presentations, Staff training. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of work requirements (15), Approach and tasks (20), Specialized experience and technical competence (25), Relative allocation of resources (15), Qualifications of project leader (15), Co..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Grass Valley?
All active and historical solicitations from City of Grass Valley are tracked and searchable. As a city agency, City of Grass Valley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Professional Services Agreement Template. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Grass Valley for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grass Valley, CA. Review the full solicitation for detailed scope requirements.