City of Gaylord Lead Service Line Replacement Engineering Services RFP 2026
City of Gaylord, City of Gaylord, MI·City
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- Primary Contact
- Erika Peters · (989) 732-4060
- Scope Location
- Gaylord, MI
- Submission Address
- [email protected] or 305 E Main St, Gaylord, MI 49735
SUMMARY
The City of Gaylord is seeking proposals from qualified utility and underground construction contractors to complete the engineering and management for Lead Service Line Replacement (LSLR) work within the City’s water system. The project includes replacement of identified lead and other eligible service lines, material verification, property restoration, plan drafting, bidding assistance, construction engineering, and post-construction coverage under DWSRF requirements. Work will occur at multiple service locations within the City of Gaylord water service area. Proposals are due by September 29th at 3:00pm and can be submitted via email to Erika Peters or delivered to City Hall at 305 E Main St, Gaylord, MI 49735.
REQUIRED DELIVERABLES
Develop plans and technical outlines, Develop material needs and a cost estimates, Verify data, Integrate environmental review and material verification, Provide construction plan documents, Prepare specifications to City and DWSRF standards, Finalize cost projection, Provide assistance to the City with bidding process and publish advertisements, Prepare recommendation for the City and draft agreements with the selected company, Construction administration & contract support, Payment review & project closeout, Provide an onsite project management representative, Complete final project closeout, Finalize project records
REQUIRED ATTACHMENTS
Company Information, Project Team, Project approach and timeline, Cost Proposal
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Gaylord?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 305 E Main St, Gaylord, MI 49735. For questions, contact Erika Peters.
Where can I find more RFPs from City of Gaylord?
All active and historical solicitations from City of Gaylord are tracked and searchable. As a city agency, City of Gaylord regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Information, Project Team, Project approach and timeline, Cost Proposal. Review the full document from City of Gaylord for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gaylord in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erika Peters at (989) 732-4060. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gaylord, MI. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Develop plans and technical outlines, Develop material needs and a cost estimates, Verify data, Integrate environmental review and material verification, Provide construction plan documents, Prepare specifications to City and DWSRF standards, Finalize cost projection, Provide assistance to the City. Proposals should clearly address how each deliverable will be met.
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