City of Gaylord - East Oxidation Ditch Rotor Reducer Replacement & Maintenance RFP 2026
City of Gaylord, City of Gaylord, MI·City
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- Primary Contact
- Greg Dowker · (989) 732-0750
- Scope Location
- Gaylord, MI
- Submission Address
- [email protected] or mailed to 305 E. Main Street, Gaylord, MI 49735
SUMMARY
The City of Gaylord Wastewater Treatment Plant seeks proposals for maintenance work in the East Oxidation Ditch Building at the Gaylord WWTP in Gaylord, Michigan. The project involves removing and replacing two oxidation ditch rotor reducers, replacing splash guards, installing City-supplied bearings, and coordinating manufacturer start-up services with Lakeside Equipment Corporation. Proposals are due by noon on October 16, 2026, and must be submitted to the City Clerk via email at [email protected] or mailed to 305 E. Main Street, Gaylord, MI 49735. A mandatory pre-bid site walkthrough with the Wastewater Superintendent is required prior to submitting a bid. Evaluation will be based on overall value rather than lowest price alone.
EVALUATION CRITERIA
Overall value
REQUIRED DELIVERABLES
Remove and replace two (2) oxidation ditch rotor reducers; Remove and replace splash guards; Replace bearings using City-supplied bearings; Reassemble and align all components per manufacturer specifications; Coordinate manufacturer start-up service with Lakeside Equipment Corporation
REQUIRED ATTACHMENTS
Company name, address, and primary contact information; Description of contractor's approach; Itemized price for removal and replacement of rotor reducers, splash guards, and bearing installation labor; Anticipated project schedule; Confirmation of coordination with Lakeside Equipment Corporation; Evidence of relevant experience; Proof of applicable licensing and insurance
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Gaylord?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or mailed to 305 E. Main Street, Gaylord, MI 49735. For questions, contact Greg Dowker.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gaylord?
All active and historical solicitations from City of Gaylord are tracked and searchable. As a city agency, City of Gaylord regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company name, address, and primary contact information; Description of contractor's approach; Itemized price for removal and replacement of rotor reducers, splash guards, and bearing installation labo. Review the full document from City of Gaylord for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gaylord in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Greg Dowker at (989) 732-0750. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gaylord, MI. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Remove and replace two (2) oxidation ditch rotor reducers; Remove and replace splash guards; Replace bearings using City-supplied bearings; Reassemble and align all components per manufacturer specifications; Coordinate manufacturer start-up service with Lakeside Equipment Corporation. Proposals should clearly address how each deliverable will be met.
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