City of Flagstaff - Country Club / Oakmont Roundabout Civil Design - 2026-671
City of FlagstaffCity · Flagstaff, AZ- Due
- Nov 10, 2026
- 24 days left
- Posted
- Oct 8, 2026
- Contract term
- 3 years
- Primary contact
- David Nixon
- (928) 699-3478
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THE 30-SECOND BRIEF
The City of Flagstaff is seeking professional engineering services for the design of a new roundabout at the intersection of Country Club Drive and Oakmont Drive/Old Walnut Canyon Road in Flagstaff, Arizona. The scope includes civil engineering, intersection design, water and wastewater utility upgrades, stormwater management (SWPPP), FEMA floodway and CLOMR/LOMR analysis, ADA compliance improvements, and coordination with a Construction Manager at Risk (CMAR) contractor. The initial estimated budget for 100% design is $350,000. Submittals are due by November 10, 2026, with a notice of interest deadline on November 5, 2026. Evaluation criteria include firm overview, project experience, project team, project approach, and value-added knowledge.
Complete plans, Specifications, Special provisions, Bid schedule, Engineers construction estimate, Project management plan and schedule, Monthly project update agenda and meeting minutes, Workshop agenda and meeting minutes, Coordination of public relations and programming events including exhibits and handouts, Monthly invoices and summary reports, CMAR scope of work and working estimates, 30%, 60%, 90%, And 100% plans, Final construction drawings, Final project as-builts, Construction drawing 30%/60%/90%/100% with staffing comments and workshop documents, Final (sealed) construction plans, Specifications and special provisions, Agenda and minutes for all construction progress meetings, Documentation of all field directives, TM summary of construction including shop drawing review and tracking and RFI review and tracking
A. Firm Overview, General Background & Information (10%), B. Project Experience (30%), C. Project Team (25%), D. Project Approach (25%), F. Value Added Knowledge and Experience (10%)
SUMMARY
The City of Flagstaff is seeking professional engineering services for the design of a new roundabout at the intersection of Country Club Drive and Oakmont Drive/Old Walnut Canyon Road in Flagstaff, Arizona.
The scope includes civil engineering, intersection design, water and wastewater utility upgrades, stormwater management (SWPPP), FEMA floodway and CLOMR/LOMR analysis, ADA compliance improvements, and coordination with a Construction Manager at Risk (CMAR) contractor. The initial estimated budget for 100% design is $350,000. Submittals are due by November 10, 2026, with a notice of interest deadline on November 5, 2026. Evaluation criteria include firm overview, project experience, project team, project approach, and value-added knowledge.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Complete plans, Specifications, Special provisions, Bid schedule, Engineers construction estimate, Project management plan and schedule, Monthly project update agenda and meeting minutes, Workshop agenda and meeting minutes, Coordination of public relations and programming events including exhibits and handouts, Monthly invoices and summary reports, CMAR scope of work and working estimates, 30%, 60%, 90%, And 100% plans, Final construction drawings, Final project as-builts, Construction drawing 30%/60%/90%/100% with staffing comments and workshop documents, Final (sealed) construction plans, Specifications and special provisions, Agenda and minutes for all construction progress meetings, Documentation of all field directives, TM summary of construction including shop drawing review and tracking and RFI review and tracking
REQUIRED ATTACHMENTS
9- SOQ
- Submitter Questionnaire
- References
- Disclosure
- Exceptions
- Declaration Related to Solvency
- Declaration Related to Gratuities
- Declaration of Non-Collusion
- Declaration Related to Adverse Position
- Submit to
- https://procurement.opengov.com/portal/flagstaffaz
- Duration
- 36 months
- Scope location
- Flagstaff, AZ
Questions about this RFP
How do I respond to this RFQ from City of Flagstaff?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/flagstaffaz. For questions, contact David Nixon.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Flagstaff in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Nixon at (928) 699-3478. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete plans, Specifications, Special provisions, Bid schedule, Engineers construction estimate, Project management plan and schedule, Monthly project update agenda and meeting minutes, Workshop agenda and meeting minutes, Coordination of public relations and programming events including exhibits. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "A. Firm Overview, General Background & Information (10%), B. Project Experience (30%), C. Project Team (25%), D. Project Approach (25%), F. Value Added Knowledge and Experience (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Flagstaff?
All active and historical solicitations from City of Flagstaff are tracked and searchable. As a city agency, City of Flagstaff regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: SOQ, Submitter Questionnaire, References, Disclosure, Exceptions, Declaration Related to Solvency, Declaration Related to Gratuities, Declaration of Non-Collusion, Declaration Related to Adverse Posit. Review the full document from City of Flagstaff for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Flagstaff, AZ. Review the full solicitation for detailed scope requirements.