City of Flagstaff - Professional Engineering Services for Lone Tree Road Feasibility Study - 2026-446
City of FlagstaffCity · Flagstaff, AZ- Due
- Nov 5, 2026
- 19 days left
- Posted
- Sep 25, 2026
- Primary contact
- Ben Markert
- (928) 856-4021
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THE 30-SECOND BRIEF
The City of Flagstaff is seeking professional engineering services and design services for a Feasibility Study of Lone Tree Road from O'Leary Street to John Wesley Powell Boulevard (JWP) in Flagstaff, Arizona. The project involves prequalifying one firm to investigate a plan to improve Lone Tree as a community gateway and downtown entry, enhance regional mobility, improve circulation, and minimize side friction. Work includes civil engineering design, pre-NEPA environmental analysis, traffic analysis, right-of-way impacts analysis, utility memos, public involvement coordination, and 15% concept plans with an engineer's itemized cost estimate. The initial budget is approximately $350,000, with design services anticipated to complete by October 2027. Submissions are due by November 5, 2026, with questions due by October 30, 2026.
Project Management Plan and Schedule, Monthly Project Update Agendas and Meeting Minutes, Workshop Agendas and Meeting Minutes, Public Outreach Materials and Event Exhibits, Monthly Invoices and Summary Reports, Construction Drawings (15%) and engineer's itemized estimate of probable costs, Traffic analysis memo, Right-of-way impacts memo, Environmental analysis memo, Utilities memo, Draft Feasibility Study report including 15% Concept Plans and documentation of analysis, Final Feasibility Study report including summary of draft comments, CAD files developed for the project
Firm Overview, Experience and Personnel (10 points), Project Experience (30 points), Project Team (25 points), Project Approach (25 points), Value Added Knowledge and Experience (10 points)
SUMMARY
The City of Flagstaff is seeking professional engineering services and design services for a Feasibility Study of Lone Tree Road from O'Leary Street to John Wesley Powell Boulevard (JWP) in Flagstaff, Arizona.
The project involves prequalifying one firm to investigate a plan to improve Lone Tree as a community gateway and downtown entry, enhance regional mobility, improve circulation, and minimize side friction. Work includes civil engineering design, pre-NEPA environmental analysis, traffic analysis, right-of-way impacts analysis, utility memos, public involvement coordination, and 15% concept plans with an engineer's itemized cost estimate. The initial budget is approximately $350,000, with design services anticipated to complete by October 2027. Submissions are due by November 5, 2026, with questions due by October 30, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Project Management Plan and Schedule, Monthly Project Update Agendas and Meeting Minutes, Workshop Agendas and Meeting Minutes, Public Outreach Materials and Event Exhibits, Monthly Invoices and Summary Reports, Construction Drawings (15%) and engineer's itemized estimate of probable costs, Traffic analysis memo, Right-of-way impacts memo, Environmental analysis memo, Utilities memo, Draft Feasibility Study report including 15% Concept Plans and documentation of analysis, Final Feasibility Study report including summary of draft comments, CAD files developed for the project
REQUIRED ATTACHMENTS
4- Proposer Questionnaire
- References
- Disclosure
- Exceptions Form
- Submit to
- https://procurement.opengov.com/portal/flagstaffaz
- Scope location
- Flagstaff, AZ
Questions about this RFP
How do I respond to this RFQ from City of Flagstaff?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/flagstaffaz. For questions, contact Ben Markert.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Flagstaff in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Markert at (928) 856-4021. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan and Schedule, Monthly Project Update Agendas and Meeting Minutes, Workshop Agendas and Meeting Minutes, Public Outreach Materials and Event Exhibits, Monthly Invoices and Summary Reports, Construction Drawings (15%) and engineer's itemized estimate of probable costs, Traffic. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Overview, Experience and Personnel (10 points), Project Experience (30 points), Project Team (25 points), Project Approach (25 points), Value Added Knowledge and Experience (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Flagstaff?
All active and historical solicitations from City of Flagstaff are tracked and searchable. As a city agency, City of Flagstaff regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer Questionnaire, References, Disclosure, Exceptions Form. Review the full document from City of Flagstaff for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Flagstaff, AZ. Review the full solicitation for detailed scope requirements.