City of Duncanville Fully Insured Medical and Dental Services RFP 25-0022 (2025)
City of DuncanvilleCity · Duncanville, TX- Due
- Jul 2, 2025
- Deadline passed
- Posted
- Jun 5, 2025
- Contract term
- 3 years
- Primary contact
- Elton D. Brock
- (972) 780-5058
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THE 30-SECOND BRIEF
The City of Duncanville, Texas is seeking proposals from State of Texas licensed insurance providers for fully insured medical and dental services for City employees and retirees under RFP 25-0022. The covered group includes approximately 256 active full-time employees, 13 pre-65 retirees, and 1 COBRA participant located at 203 E. Wheatland Rd., Duncanville, TX 75116. Submission deadline is July 2, 2025, at 2:00 PM CST, with a pre-proposal meeting scheduled for June 16, 2025. Required submittals include pricing forms in MS Excel format, signed addenda, conflict of interest questionnaires, House Bill 89 verification, SAM.gov registration proof, and references.
Cost 25%, Financial Stability 20%, Communication 5%, Claims Processing 25%, Claims Management Reports 10%, Integrated Systems / Technology Initiative 10%, References 5%
SUMMARY
The City of Duncanville, Texas is seeking proposals from State of Texas licensed insurance providers for fully insured medical and dental services for City employees and retirees under RFP 25-0022.
The covered group includes approximately 256 active full-time employees, 13 pre-65 retirees, and 1 COBRA participant located at 203 E. Wheatland Rd., Duncanville, TX 75116. Submission deadline is July 2, 2025, at 2:00 PM CST, with a pre-proposal meeting scheduled for June 16, 2025. Required submittals include pricing forms in MS Excel format, signed addenda, conflict of interest questionnaires, House Bill 89 verification, SAM.gov registration proof, and references.
EVALUATION CRITERIA
7- Cost 25%
- Financial Stability 20%
- Communication 5%
- Claims Processing 25%
- Claims Management Reports 10%
- Integrated Systems / Technology Initiative 10%
- References 5%
REQUIRED ATTACHMENTS
9- Attachment A – Pricing Submission Forms
- Exhibit A – Amendment Acknowledgement and Response Signature document
- Exhibit B – Deviations from Specifications or Terms and Conditions
- Exhibit C – References
- Exhibit D – Conflict of Interest Form
- Exhibit E – House Bill 89 Verification
- Exhibit F – Sam.gov page submission
- Printed pdf of SAM.gov page
- Advertisement Affidavits
- Submit to
- City Hall, 203 E. Wheatland Rd., Duncanville, TX 75116, Attn: Chief Procurement Officer
- Duration
- 60 months
- Scope location
- Duncanville, TX
Questions about this RFP
How do I respond to this RFP from City of Duncanville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 2, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 203 E. Wheatland Rd., Duncanville, TX 75116, Attn: Chief Procurement Officer. For questions, contact Elton D. Brock.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Duncanville in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elton D. Brock at (972) 780-5058. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost 25%, Financial Stability 20%, Communication 5%, Claims Processing 25%, Claims Management Reports 10%, Integrated Systems / Technology Initiative 10%, References 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Duncanville?
All active and historical solicitations from City of Duncanville are tracked and searchable. As a city agency, City of Duncanville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Pricing Submission Forms, Exhibit A – Amendment Acknowledgement and Response Signature document, Exhibit B – Deviations from Specifications or Terms and Conditions, Exhibit C – Referenc. Review the full document from City of Duncanville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Duncanville, TX. Review the full solicitation for detailed scope requirements.