City of Duncanville - Fieldhouse Operations and Consulting Services - RFP 25-0015 (2025)
City of DuncanvilleCity · Duncanville, TX- Due
- Oct 24, 2025
- Deadline passed
- Posted
- Sep 24, 2025
- Primary contact
- Elton D. Brock
- (972) 780-5058
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THE 30-SECOND BRIEF
The City of Duncanville is seeking proposals from qualified companies to provide operational consulting services for the Duncanville Fieldhouse, with the opportunity to extend into a full management contract. The selected Proposer will advise on and assist with enhancing operations, maintenance, food and beverage services, marketing, event booking, sponsorships, and financial performance. Proposers must submit hard copies and an electronic copy of their proposal to the Chief Procurement Office by October 24, 2025 at 2:00 P.M. CST. The scope encompasses a six-court indoor sports complex utilized for basketball tournaments, leagues, camps, and community events.
Expertise and Experience 25 Points, Quality 15 Points, References 10 points, Pricing 50 Points
SUMMARY
The City of Duncanville is seeking proposals from qualified companies to provide operational consulting services for the Duncanville Fieldhouse, with the opportunity to extend into a full management contract.
The selected Proposer will advise on and assist with enhancing operations, maintenance, food and beverage services, marketing, event booking, sponsorships, and financial performance. Proposers must submit hard copies and an electronic copy of their proposal to the Chief Procurement Office by October 24, 2025 at 2:00 P.M. CST. The scope encompasses a six-court indoor sports complex utilized for basketball tournaments, leagues, camps, and community events.
EVALUATION CRITERIA
4- Expertise and Experience 25 Points
- Quality 15 Points
- References 10 points
- Pricing 50 Points
REQUIRED ATTACHMENTS
5- Pricing Sheet
- Reference Form
- Conflict of Interest Form
- SAM.gov page
- Insurance coverage
- Submit to
- Chief Procurement Officer, Procurement and Contracting Office, Fiscal Services Department, City of Duncanville, TX, 203 E. Wheatland Road, Duncanville, TX 75116
- Scope location
- Duncanville, TX
Questions about this RFP
How do I respond to this RFP from City of Duncanville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 24, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Chief Procurement Officer, Procurement and Contracting Office, Fiscal Services Department, City of Duncanville, TX, 203 E. Wheatland Road, Duncanville, TX 75116. For questions, contact Elton D. Brock.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Duncanville in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elton D. Brock at (972) 780-5058. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Expertise and Experience 25 Points, Quality 15 Points, References 10 points, Pricing 50 Points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Duncanville?
All active and historical solicitations from City of Duncanville are tracked and searchable. As a city agency, City of Duncanville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Sheet, Reference Form, Conflict of Interest Form, SAM.gov page, Insurance coverage. Review the full document from City of Duncanville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Duncanville, TX. Review the full solicitation for detailed scope requirements.