City of Duncanville Municipal Court Collection Services RFP 26-0005 (2026)
City of DuncanvilleCity · Duncanville, TX- Due
- Feb 4, 2026
- Deadline passed
- Posted
- Dec 20, 2025
- Contract term
- 2 years
- Primary contact
- Elton Brock
- (972) 780-5058
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THE 30-SECOND BRIEF
The City of Duncanville, Texas is seeking proposals for municipal court collection services under RFP 26-0005. The scope includes the collection of delinquent Class C misdemeanor fines, fees, court costs, and active alias/capias pro fine warrants. The court processes approximately 3,000 cases annually, with approximately 11,831 outstanding warrants totaling roughly $4.5 million to $5.04 million in balance. The successful contractor will provide interface software, skip tracing, compliant multi-channel communications including calls, letters, and text messages, and a dedicated customer service representative. The initial contract term is two years with options for three additional one-year extensions. Submissions are due by February 4, 2026, at 2:00 PM CST.
Experience, Past Performance, and References (40 points), Pricing (60 points)
SUMMARY
The City of Duncanville, Texas is seeking proposals for municipal court collection services under RFP 26-0005.
The scope includes the collection of delinquent Class C misdemeanor fines, fees, court costs, and active alias/capias pro fine warrants. The court processes approximately 3,000 cases annually, with approximately 11,831 outstanding warrants totaling roughly $4.5 million to $5.04 million in balance. The successful contractor will provide interface software, skip tracing, compliant multi-channel communications including calls, letters, and text messages, and a dedicated customer service representative. The initial contract term is two years with options for three additional one-year extensions. Submissions are due by February 4, 2026, at 2:00 PM CST.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
11- Title Page
- Table of Contents
- Transmittal Letter
- Executive Summary
- Proof of SAM.gov Registration
- Reference Form
- Conflict of Interest Form
- Copy of Texas-Issued License
- Certificate of Insurance
- Signed Addenda
- Pricing Sheet
- Submit to
- Chief Procurement Officer, Procurement and Contracting Office, Fiscal Services Department, City of Duncanville, 203 E. Wheatland Road, Duncanville, TX 75116
- Duration
- 24 months
- Scope location
- Duncanville, TX
Questions about this RFP
How do I respond to this RFP from City of Duncanville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Chief Procurement Officer, Procurement and Contracting Office, Fiscal Services Department, City of Duncanville, 203 E. Wheatland Road, Duncanville, TX 75116. For questions, contact Elton Brock.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Duncanville in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elton Brock at (972) 780-5058. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Past Performance, and References (40 points), Pricing (60 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Duncanville?
All active and historical solicitations from City of Duncanville are tracked and searchable. As a city agency, City of Duncanville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Title Page, Table of Contents, Transmittal Letter, Executive Summary, Proof of SAM.gov Registration, Reference Form, Conflict of Interest Form, Copy of Texas-Issued License, Certificate of Insurance,. Review the full document from City of Duncanville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Duncanville, TX. Review the full solicitation for detailed scope requirements.