City of Duncanville Human Resources Information System RFP 26-0010 - HRIS
City of DuncanvilleCity · Duncanville, TX- Due
- Mar 25, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Contract term
- 2 years
- Primary contact
- Elton Brock
- (972) 780-5058
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THE 30-SECOND BRIEF
The City of Duncanville is seeking proposals for a Human Resources Information System (HRIS) to serve as a comprehensive Human Capital Management (HCM) solution and payroll processing system. The selected system must integrate with Tyler Technology ERP Pro 10 for financial purposes and support data export capabilities. Key requirements include core HR, time and attendance, payroll processing, tax filings, benefits administration, recruitment, onboarding, leave of absence management, and performance reviews. The proposal submission deadline is March 25, 2026, at 2:00 PM CST.
Human Resources Information System (HRIS) solution including core HR, Payroll processing, Timekeeping system, Benefits enrollment, Talent acquisition, And performance evaluation modules
Functional Requirements & System Capabilities 25pts, Technical Requirements & System Architecture 10pts, Implementation Plan 10pts, Vendor Experience & Qualifications 5pts, Cost Proposal 50pts
SUMMARY
The City of Duncanville is seeking proposals for a Human Resources Information System (HRIS) to serve as a comprehensive Human Capital Management (HCM) solution and payroll processing system.
The selected system must integrate with Tyler Technology ERP Pro 10 for financial purposes and support data export capabilities. Key requirements include core HR, time and attendance, payroll processing, tax filings, benefits administration, recruitment, onboarding, leave of absence management, and performance reviews. The proposal submission deadline is March 25, 2026, at 2:00 PM CST.
EVALUATION CRITERIA
5- Functional Requirements & System Capabilities 25pts
- Technical Requirements & System Architecture 10pts
- Implementation Plan 10pts
- Vendor Experience & Qualifications 5pts
- Cost Proposal 50pts
REQUIRED DELIVERABLES
6- Human Resources Information System (HRIS) solution including core HR
- Payroll processing
- Timekeeping system
- Benefits enrollment
- Talent acquisition
- Performance evaluation modules
REQUIRED ATTACHMENTS
7- Exhibit C Cost Proposal
- Exhibit D Proposal Acceptance Form
- Exhibit E Conflict of Interest Form
- Exhibit F Proposer Information Form References and Sub-Contractors
- Exhibit G List of Business Projects
- Exhibit H SAM.gov Submission
- Texas Addendum Terms and Conditions
- Submit to
- Procurement and Contracting Office, Fiscal Services Department, City of Duncanville, 203 E. Wheatland Road, Duncanville, TX 75116
- Duration
- 60 months
- Scope location
- Duncanville, TX
Questions about this RFP
How do I respond to this RFP from City of Duncanville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement and Contracting Office, Fiscal Services Department, City of Duncanville, 203 E. Wheatland Road, Duncanville, TX 75116. For questions, contact Elton Brock.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Duncanville in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elton Brock at (972) 780-5058. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Human Resources Information System (HRIS) solution including core HR, Payroll processing, Timekeeping system, Benefits enrollment, Talent acquisition, And performance evaluation modules. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Requirements & System Capabilities 25pts, Technical Requirements & System Architecture 10pts, Implementation Plan 10pts, Vendor Experience & Qualifications 5pts, Cost Proposal 50pts" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Duncanville?
All active and historical solicitations from City of Duncanville are tracked and searchable. As a city agency, City of Duncanville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit C Cost Proposal, Exhibit D Proposal Acceptance Form, Exhibit E Conflict of Interest Form, Exhibit F Proposer Information Form References and Sub-Contractors, Exhibit G List of Business Project. Review the full document from City of Duncanville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Duncanville, TX. Review the full solicitation for detailed scope requirements.