City of Conroe - Request for Qualifications for Event, Holiday, and Facility Decoration Services - RFQ # 20260505 (2026)
City of ConroeCity · Conroe, TX- Due
- Jun 4, 2026
- Deadline passed
- Posted
- May 11, 2026
- Primary contact
- Mandy Hyman
- (936) 522-5850
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THE 30-SECOND BRIEF
The City of Conroe, TX is issuing Request for Qualifications (RFQ) # 20260505 for comprehensive event, holiday, and facility decoration services. The scope of work includes planning, design, installation, coordination, maintenance, repair, and removal of themed decorations, props, signage, floral arrangements, lighting, and holiday decor for public events, facility openings, ceremonial events, and visitor-facing spaces. Services involve public buildings, visitor centers, lobbies, and outdoor spaces, with requirements for ADA compliance, performance bonds, payment bonds, builders risk insurance, and commercial general liability insurance. The submission deadline is June 4, 2026, at 1:00 pm, with a question and notice of interest deadline of May 25, 2026. Proposals are to be submitted electronically via the OpenGov Procurement Portal or at 700 Metcalf Street, Conroe, TX 77301.
Firm's Experience and Qualifications (30 points), Experience on Similar Projects (20 points), Individual Staff Qualifications (20 points), Firm's Capacity to Perform Work (20 points), Overall Responsiveness to the RFQ (10 points)
SUMMARY
The City of Conroe, TX is issuing Request for Qualifications (RFQ) # 20260505 for comprehensive event, holiday, and facility decoration services.
The scope of work includes planning, design, installation, coordination, maintenance, repair, and removal of themed decorations, props, signage, floral arrangements, lighting, and holiday decor for public events, facility openings, ceremonial events, and visitor-facing spaces. Services involve public buildings, visitor centers, lobbies, and outdoor spaces, with requirements for ADA compliance, performance bonds, payment bonds, builders risk insurance, and commercial general liability insurance. The submission deadline is June 4, 2026, at 1:00 pm, with a question and notice of interest deadline of May 25, 2026. Proposals are to be submitted electronically via the OpenGov Procurement Portal or at 700 Metcalf Street, Conroe, TX 77301.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
6- Certificate of Insurance
- W-9 Form
- Form 1295
- Acknowledgement of Terms & Conditions
- Proposal
- Performance and payment bonds
- Submit to
- https://procurement.opengov.com/portal/cityofconroe
- Scope location
- Conroe, TX
Questions about this RFP
How do I respond to this RFQ from City of Conroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofconroe. For questions, contact Mandy Hyman.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Conroe in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mandy Hyman at (936) 522-5850. Questions and answers are typically shared with all prospective bidders.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm's Experience and Qualifications (30 points), Experience on Similar Projects (20 points), Individual Staff Qualifications (20 points), Firm's Capacity to Perform Work (20 points), Overall Responsi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conroe?
All active and historical solicitations from City of Conroe are tracked and searchable. As a city agency, City of Conroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, W-9 Form, Form 1295, Acknowledgement of Terms & Conditions, Proposal, performance and payment bonds. Review the full document from City of Conroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conroe, TX. Review the full solicitation for detailed scope requirements.