City of Conroe Music Bands Free Concert Series RFP 1029-2026A
City of ConroeCity · Conroe, TX- Due
- Oct 29, 2026
- 16 days left
- Posted
- Oct 8, 2026
- Contract term
- 1 year
- Primary contact
- Mike Cantu
- (936) 522-3903
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THE 30-SECOND BRIEF
The City of Conroe Parks and Recreation Department invites proposals from professional music bands to provide live entertainment for the Thursday Free Concert Series at Heritage Place in Downtown Conroe, Texas. The concert series features local and regional bands playing country, classic rock, pop, Motown, and other genres for approximately 400 to 1,000 attendees per event. The 2027 schedule includes six Thursday evening concerts from March through June, running from 7:00 pm to 9:00 pm. Bands must supply their own instruments, equipment, and setup crew, and perform covers or styles ranging from George Strait and Garth Brooks to Journey, Elton John, Beatles, and 80s/90s country, pop, and rock music. Proposals are due by October 29, 2026, and the contract term is for one year with a one-year renewal option.
Best value
SUMMARY
The City of Conroe Parks and Recreation Department invites proposals from professional music bands to provide live entertainment for the Thursday Free Concert Series at Heritage Place in Downtown Conroe, Texas.
The concert series features local and regional bands playing country, classic rock, pop, Motown, and other genres for approximately 400 to 1,000 attendees per event. The 2027 schedule includes six Thursday evening concerts from March through June, running from 7:00 pm to 9:00 pm. Bands must supply their own instruments, equipment, and setup crew, and perform covers or styles ranging from George Strait and Garth Brooks to Journey, Elton John, Beatles, and 80s/90s country, pop, and rock music. Proposals are due by October 29, 2026, and the contract term is for one year with a one-year renewal option.
EVALUATION CRITERIA
Best value
REQUIRED ATTACHMENTS
7- Company Background
- Audio/Video Samples
- References
- Signed Addendums
- Agreement and Certification
- Acknowledgement of Terms & Conditions
- Acknowledgement of Respondent
- Submit to
- https://procurement.opengov.com/portal/cityofconroe
- Duration
- 12 months
- Scope location
- Conroe, TX
Questions about this RFP
How do I respond to this RFP from City of Conroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofconroe. For questions, contact Mike Cantu.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Conroe in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Cantu at (936) 522-3903. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conroe?
All active and historical solicitations from City of Conroe are tracked and searchable. As a city agency, City of Conroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Background, Audio/Video Samples, References, Signed Addendums, Agreement and Certification, Acknowledgement of Terms & Conditions, Acknowledgement of Respondent. Review the full document from City of Conroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conroe, TX. Review the full solicitation for detailed scope requirements.