City of Conroe - Grant Administration for Property Acquisition and Relocation Services - RFP # 2025-31 (2025)
City of ConroeCity · Conroe, TX- Due
- Jan 22, 2026
- Deadline passed
- Posted
- Dec 22, 2025
- Primary contact
- Jennifer Gilmore
- (936) 522-3136
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THE 30-SECOND BRIEF
The City of Conroe is soliciting proposals for grant management and administrative services for TDEM HMGP sub-grant funding under FEMA DR-4705, specifically for the acquisition and relocation of two residential properties vulnerable to flooding. The project scope includes grant startup, program implementation, financial management, closeout, and audit support to ensure full compliance with FEMA, TDEM, and 2 CFR 200 requirements. The estimated total project budget is approximately $609,080.00, with grant administration estimated at $25,000.00. Submissions are due by January 22, 2026, at 2:00 pm, via OpenGov Procurement or delivered to the Purchasing Department at the Dean Towery Service Center in Conroe, Texas. Evaluation criteria include cost of proposal (40%), relevant experience with HMGP/TDEM projects (20%), qualifications of key personnel (20%), and past performance/references (20%).
Grant Startup, Program Implementation, Financial Management, Closeout and Audit Support
Cost of Proposal (40%), Relevant experience with HMGP/TDEM projects (20%), Qualifications of key personnel (20%), Past performance/references (20%)
SUMMARY
The City of Conroe is soliciting proposals for grant management and administrative services for TDEM HMGP sub-grant funding under FEMA DR-4705, specifically for the acquisition and relocation of two residential properties vulnerable to flooding.
The project scope includes grant startup, program implementation, financial management, closeout, and audit support to ensure full compliance with FEMA, TDEM, and 2 CFR 200 requirements. The estimated total project budget is approximately $609,080.00, with grant administration estimated at $25,000.00. Submissions are due by January 22, 2026, at 2:00 pm, via OpenGov Procurement or delivered to the Purchasing Department at the Dean Towery Service Center in Conroe, Texas. Evaluation criteria include cost of proposal (40%), relevant experience with HMGP/TDEM projects (20%), qualifications of key personnel (20%), and past performance/references (20%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Grant Startup
- Program Implementation
- Financial Management
- Closeout and Audit Support
REQUIRED ATTACHMENTS
7- Certificate of Insurance
- Signed Addendums
- Form 1295
- HUB Certification
- Sam.Gov Status
- Acknowledgement of Terms & Conditions
- References
- Submit to
- https://procurement.opengov.com/portal/cityofconroe/projects/212173
- Scope location
- Conroe, TX
Questions about this RFP
How do I respond to this RFP from City of Conroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofconroe/projects/212173. For questions, contact Jennifer Gilmore.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Conroe in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Gilmore at (936) 522-3136. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Grant Startup, Program Implementation, Financial Management, Closeout and Audit Support. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of Proposal (40%), Relevant experience with HMGP/TDEM projects (20%), Qualifications of key personnel (20%), Past performance/references (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conroe?
All active and historical solicitations from City of Conroe are tracked and searchable. As a city agency, City of Conroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Signed Addendums, Form 1295, HUB Certification, Sam.Gov Status, Acknowledgement of Terms & Conditions, References. Review the full document from City of Conroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conroe, TX. Review the full solicitation for detailed scope requirements.