City of Conroe - GENERATOR PREVENTATIVE MAINTENANCE & REPAIR SERVICES - RFP # 0129-2026 (2026)
City of ConroeCity · Conroe, TX- Due
- Jan 29, 2026
- Deadline passed
- Posted
- Jan 8, 2026
- Contract term
- 1 year
- Primary contact
- Stephanie Ramirez
- (936) 522-3860
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THE 30-SECOND BRIEF
The City of Conroe is requesting proposals for preventative maintenance and repair services for approximately 86 generators located at 77 different site locations within the City of Conroe, TX. Generators range in size from 35KW to 3000KW and operate on Natural Gas, Diesel, and/or LPG gas. Services include full service, inspections, 2-hour full load bank tests, and building load tests, with each generator serviced up to 4 times annually. Bidders must provide proof of software licensing, workforce certifications for specific generator brands, references, and insurance. The submission deadline is January 29, 2026, and proposals must be submitted electronically through OpenGov Procurement.
Preventative maintenance and repair services for generators, Including full service, Inspection and 2-hour full load bank tests, And inspection and building load test services for approximately 86 generators across 77 site locations.
Cost (60%), Experience and qualifications (25%), References (10%), Prior experience with the City of Conroe (5%)
SUMMARY
The City of Conroe is requesting proposals for preventative maintenance and repair services for approximately 86 generators located at 77 different site locations within the City of Conroe, TX. Generators range in size from 35KW to 3000KW and operate on Natural Gas, Diesel, and/or LPG gas.
Services include full service, inspections, 2-hour full load bank tests, and building load tests, with each generator serviced up to 4 times annually. Bidders must provide proof of software licensing, workforce certifications for specific generator brands, references, and insurance. The submission deadline is January 29, 2026, and proposals must be submitted electronically through OpenGov Procurement.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Preventative maintenance and repair services for generators, Including full service, Inspection and 2-hour full load bank tests, And inspection and building load test services for approximately 86 generators across 77 site locations.
REQUIRED ATTACHMENTS
12- Cover letter
- Company background
- References
- Certificate of Insurance
- Signed Addendums
- Form 1295
- Agreement and Certification
- HUB Certification or memo
- Sam.Gov Status
- Acknowledgement of Terms & Conditions
- Acknowledgement of Respondent
- Certification of authorization
- Submit to
- https://procurement.opengov.com/portal/cityofconroe
- Duration
- 60 months
- Scope location
- Conroe, TX
Questions about this RFP
How do I respond to this RFP from City of Conroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofconroe. For questions, contact Stephanie Ramirez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Conroe in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephanie Ramirez at (936) 522-3860. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative maintenance and repair services for generators, Including full service, Inspection and 2-hour full load bank tests, And inspection and building load test services for approximately 86 generators across 77 site locations.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (60%), Experience and qualifications (25%), References (10%), Prior experience with the City of Conroe (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conroe?
All active and historical solicitations from City of Conroe are tracked and searchable. As a city agency, City of Conroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Company background, References, Certificate of Insurance, Signed Addendums, Form 1295, Agreement and Certification, HUB Certification or memo, Sam.Gov Status, Acknowledgement of Terms &. Review the full document from City of Conroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conroe, TX. Review the full solicitation for detailed scope requirements.