City of Conroe Automatic Car Wash Services RFP #0312-2025 - 2026
City of ConroeCity · Conroe, TX- Due
- Mar 12, 2026
- Deadline passed
- Posted
- Feb 23, 2026
- Contract term
- 1 year
- Primary contact
- Teri-Lynn Hatch
- (936) 522-3832
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THE 30-SECOND BRIEF
The City of Conroe is seeking proposals from qualified vendors to provide automatic car wash services and equipment for city fleet vehicles, including sedans, SUVs, pickup trucks, and vans under RFP #0312-2025. The scope includes furnishing, operating, maintaining, and servicing automatic vehicle wash systems complete with pre-soak application, detergent wash, rinse cycle, spot-free final rinse, undercarriage wash, and drying systems or air blowers. Vendors must provide routine preventive maintenance, replacement parts, and chemicals, with service call response within 24 hours and equipment operational 5 days per week and 8 hours per day. The submission deadline is March 12, 2026, at 2:00 PM, with a pre-bid meeting scheduled for March 3, 2026, at 12:00 PM at 401 Sgt Ed Holcomb Blvd. S., Conroe, TX 77301.
Monthly Maintenance, Wash Service Repairs, Wash Service Supplies
Best value pricing
SUMMARY
The City of Conroe is seeking proposals from qualified vendors to provide automatic car wash services and equipment for city fleet vehicles, including sedans, SUVs, pickup trucks, and vans under RFP #0312-2025.
The scope includes furnishing, operating, maintaining, and servicing automatic vehicle wash systems complete with pre-soak application, detergent wash, rinse cycle, spot-free final rinse, undercarriage wash, and drying systems or air blowers. Vendors must provide routine preventive maintenance, replacement parts, and chemicals, with service call response within 24 hours and equipment operational 5 days per week and 8 hours per day. The submission deadline is March 12, 2026, at 2:00 PM, with a pre-bid meeting scheduled for March 3, 2026, at 12:00 PM at 401 Sgt Ed Holcomb Blvd. S., Conroe, TX 77301.
EVALUATION CRITERIA
Best value pricing
REQUIRED DELIVERABLES
3- Monthly Maintenance
- Wash Service Repairs
- Wash Service Supplies
REQUIRED ATTACHMENTS
11- Company Background
- References
- Certificate of Insurance
- Signed Addendums
- Form 1295
- Agreement and Certification
- HUB Certification
- Sam.Gov Status
- Acknowledgement of Terms & Conditions
- Acknowledgement of Respondent
- Insurance Form
- Submit to
- Submit electronically through the OpenGov Procurement Portal or deliver one original and one copy to the Purchasing Department at Dean Towery Service Center, 401 Sgt Ed Holcomb Blvd., S, Conroe, TX 77304
- Duration
- 60 months
- Scope location
- Conroe, TX
Questions about this RFP
How do I respond to this RFP from City of Conroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Submit electronically through the OpenGov Procurement Portal or deliver one original and one copy to the Purchasing Department at Dean Towery Service Center, 401 Sgt Ed Holcomb Blvd., S, Conroe, TX 77304. For questions, contact Teri-Lynn Hatch.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Conroe in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Teri-Lynn Hatch at (936) 522-3832. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly Maintenance, Wash Service Repairs, Wash Service Supplies. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conroe?
All active and historical solicitations from City of Conroe are tracked and searchable. As a city agency, City of Conroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Background, References, Certificate of Insurance, Signed Addendums, Form 1295, Agreement and Certification, HUB Certification, Sam.Gov Status, Acknowledgement of Terms & Conditions, Acknowledg. Review the full document from City of Conroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conroe, TX. Review the full solicitation for detailed scope requirements.