City of Cleveland Heights Archival Assessment & Digitization Planning RFP 2026
- Due
- Jul 31, 2026
- Deadline passed
- Posted
- Jul 6, 2026
- Duration
- 3 months
- Primary contact
- Eric Zamft
- (216) 291-4444
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THE 30-SECOND BRIEF
The City of Cleveland Heights is seeking proposals for a citywide archival assessment and digitization framework. The project includes surveying materials across multiple locations and developing a phased implementation roadmap.
Task reports, Written report/memorandum, Inventory framework and templates, Phased digitization roadmap
Completeness and quality of the proposal, Project Approach / Understanding of Scope of Work / Understanding of Cleveland Heights, Qualifications Experience and Relevant Knowledge, Cost Proposal, Interviews
SUMMARY
The City of Cleveland Heights is seeking proposals for a citywide archival assessment and digitization framework. The project includes surveying materials across multiple locations and developing a phased implementation roadmap.
EVALUATION CRITERIA
Completeness and quality of the proposal, Project Approach / Understanding of Scope of Work / Understanding of Cleveland Heights, Qualifications Experience and Relevant Knowledge, Cost Proposal, Interviews
REQUIRED DELIVERABLES
4- Task reports
- Written report/memorandum
- Inventory framework and templates
- Phased digitization roadmap
REQUIRED ATTACHMENTS
10- Cover Page
- Statement of Qualifications and Experience
- Personnel Resumes
- Proposed Project Understanding and Approach
- Proposed Scope of Services with Deliverables
- Proposed Timeline
- References
- Cost Proposal
- Statement on MBE/WBE/VBE/DBE/EDGE Inclusion
- Statement of Non-Discrimination
REQUIRED STAFFING
Key personnel
- Submit to
- Email to [email protected] or 40 Severance Circle, Cleveland Heights, OH 44118
- Scope location
- Cleveland Heights, OH
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Questions about this RFP
How do I respond to this RFP from City of Cleveland Heights?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email to [email protected] or 40 Severance Circle, Cleveland Heights, OH 44118. For questions, contact Eric Zamft.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cleveland Heights in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Zamft at (216) 291-4444. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Key personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Task reports, Written report/memorandum, Inventory framework and templates, Phased digitization roadmap. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness and quality of the proposal, Project Approach / Understanding of Scope of Work / Understanding of Cleveland Heights, Qualifications Experience and Relevant Knowledge, Cost Proposal, Inter..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland Heights?
All active and historical solicitations from City of Cleveland Heights are tracked and searchable. As a city agency, City of Cleveland Heights regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page, Statement of Qualifications and Experience, Personnel Resumes, Proposed Project Understanding and Approach, Proposed Scope of Services with Deliverables, Proposed Timeline, References, Cos. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Cleveland Heights for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland Heights, OH. Review the full solicitation for detailed scope requirements.