City of Brenham Contract for Fleet Fueling Services ITB 21-010 2021
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Kyle Branham · (979) 337-7537
- Contract Term
- 1 year
- Duration
- 36 months
- Scope Location
- Brenham, TX
- Submission Address
- 200 W. Vulcan Street, Suite 203, Brenham, TX 77833
SUMMARY
The City of Brenham is soliciting bids under ITB 21-010 for a contract to provide fleet fueling services at refueling stations and bobtail fuel delivery to various city locations. The scope includes regular, medium, and premium unleaded gasoline, as well as dyed and un-dyed diesel fuel. The contract term is for one year with options for two additional one-year renewals. Pricing is based on a mark-up to the Houston/Hearne Rack Price as published by OPIS. Bidders must provide fuel credit cards for employees and ensure 24/7 access to at least one fueling location. Bids are due by 10:00 a.m. on August 17, 2021. A question deadline is set for August 11, 2021.
EVALUATION CRITERIA
Purchase price, reputation of bidder, meeting City needs, past relationship, impact on HUB/nonprofit compliance, long-term cost
REQUIRED DELIVERABLES
ITB Submission Form, Specification sheets, Laboratory test results (if requested), Sample of invoice report
REQUIRED ATTACHMENTS
Attachment A, Bid Sheet, ITB Submission Form
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this ITB from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 17, 2021. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 W. Vulcan Street, Suite 203, Brenham, TX 77833. For questions, contact Kyle Branham.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation of bidder, meeting City needs, past relationship, impact on HUB/nonprofit compliance, long-term cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Bid Sheet, ITB Submission Form. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham at (979) 337-7537. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: ITB Submission Form, Specification sheets, Laboratory test results (if requested), Sample of invoice report. Proposals should clearly address how each deliverable will be met.
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