City of Aurora Well 119 Maintenance & Rehabilitation - Bid No. 26-034 (2026)
- Due
- May 29, 2026
- Deadline passed
- Posted
- May 11, 2026
- Primary contact
- Robert Leible
- (630) 256-3254
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THE 30-SECOND BRIEF
The City of Aurora is seeking qualified well equipment and maintenance contractors to provide all labor, materials, transportation, tools, supplies, equipment, and appurtenances necessary to complete the satisfactory rehabilitation of existing Well 119 for the Water Production Division. The work involves removing existing pumping assembly, motor, column piping, and appurtenances, inspecting pump bowl assembly and motor, conducting television survey, sand bailing, motor rehabilitation, column pipe rehabilitation or replacement, aquifer formation rehabilitation, well disinfection, and production testing. The submission deadline is May 29, 2026, at 11:00 am via the OpenGov E-Procurement System. A non-mandatory pre-proposal meeting is scheduled for May 18, 2026, at 119 S. Constitution Drive. Question submission deadline is May 20, 2026. Bidders must submit a bid guarantee/deposit of not less than 10 percent of the total bid.
Remove existing pumping assembly, Motor, Column piping and appurtenances from well; Inspect pumping assembly and prepare micrometer report; Hypot test existing power cable and test flat cable; Conduct television survey; Perform bailing with rig and two-man crew; Rehabilitate existing Byron Jackson/Flowserve Type H motor; Furnish pitless adapter O-rings; Furnish 1-1/2" PVC carrier pipe for level transducer; Cut and re-thread column piping joints; Furnish new column pipe couplings; Rehabilitate existing 8" discharge column piping; Furnish new 8" discharge column piping; Furnish new 8" diameter by 5'-0" long stainless steel pipe; Furnish discharge column surge control check valve; Furnish stainless steel banding, Pipe dope, PVC centering guides, Airlines, Gauges, And misc. fittings; Install pump and motor assembly, Column piping, Discharge surge valves, Power cable, Airline water level indicators, And carrier pipe; Aquifer formation rehabilitation; Conduct pumping test; Perform well disinfection; Furnish new power cable; Furnish and install zinc sleeve banding; Furnish new flat cable assembly and bronze terminal clamp; Rehabilitate existing Byron Jackson/Flowserve pumping assembly
Compliance with all terms, conditions, and specifications of the Invitation to Bid, Bid price, Qualifications of the Bidder including demonstrated experience with municipal well maintenance and rehabilitation projects, past performance, financial stability, technical capability, personnel qualifications, and available equipment and resources, Ability to complete the work within the required project schedule, Quality of proposed materials, equipment, and methods of performance, Warranty provisions and long-term serviceability
SUMMARY
The City of Aurora is seeking qualified well equipment and maintenance contractors to provide all labor, materials, transportation, tools, supplies, equipment, and appurtenances necessary to complete the satisfactory rehabilitation of existing Well 119 for the Water Production Division.
The work involves removing existing pumping assembly, motor, column piping, and appurtenances, inspecting pump bowl assembly and motor, conducting television survey, sand bailing, motor rehabilitation, column pipe rehabilitation or replacement, aquifer formation rehabilitation, well disinfection, and production testing. The submission deadline is May 29, 2026, at 11:00 am via the OpenGov E-Procurement System. A non-mandatory pre-proposal meeting is scheduled for May 18, 2026, at 119 S. Constitution Drive. Question submission deadline is May 20, 2026. Bidders must submit a bid guarantee/deposit of not less than 10 percent of the total bid.
EVALUATION CRITERIA
Compliance with all terms, conditions, and specifications of the Invitation to Bid, Bid price, Qualifications of the Bidder including demonstrated experience with municipal well maintenance and rehabilitation projects, past performance, financial stability, technical capability, personnel qualifications, and available equipment and resources, Ability to complete the work within the required project schedule, Quality of proposed materials, equipment, and methods of performance, Warranty provisions and long-term serviceability
REQUIRED DELIVERABLES
23- Remove existing pumping assembly, Motor, Column piping and appurtenances from well
- Inspect pumping assembly and prepare micrometer report
- Hypot test existing power cable and test flat cable
- Conduct television survey
- Perform bailing with rig and two-man crew
- Rehabilitate existing Byron Jackson/Flowserve Type H motor
- Furnish pitless adapter O-rings
- Furnish 1-1/2" PVC carrier pipe for level transducer
- Cut and re-thread column piping joints
- Furnish new column pipe couplings
- Rehabilitate existing 8" discharge column piping
- Furnish new 8" discharge column piping
- Furnish new 8" diameter by 5'-0" long stainless steel pipe
- Furnish discharge column surge control check valve
- Furnish stainless steel banding, Pipe dope, PVC centering guides, Airlines, Gauges, And misc. fittings
- Install pump and motor assembly, Column piping, Discharge surge valves, Power cable, Airline water level indicators, And carrier pipe
- Aquifer formation rehabilitation
- Conduct pumping test
- Perform well disinfection
- Furnish new power cable
- Furnish and install zinc sleeve banding
- Furnish new flat cable assembly and bronze terminal clamp
- Rehabilitate existing Byron Jackson/Flowserve pumping assembly
REQUIRED ATTACHMENTS
11- Bid deposit
- References
- Sub-Contractor List
- Eligibility certification
- Bidder's Tax Certification
- Bidder's Certification
- Apprenticeship or Training Program Certification
- Union/Apprenticeship Requested Documentation
- Local Vendor Preference Application
- Standard City of Aurora Contract
- Certificate of Insurance
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this IFB from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Robert Leible.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Leible at (630) 256-3254. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Remove existing pumping assembly, Motor, Column piping and appurtenances from well; Inspect pumping assembly and prepare micrometer report; Hypot test existing power cable and test flat cable; Conduct television survey; Perform bailing with rig and two-man crew; Rehabilitate existing Byron Jackson/F. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with all terms, conditions, and specifications of the Invitation to Bid, Bid price, Qualifications of the Bidder including demonstrated experience with municipal well maintenance and rehabi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid deposit, References, Sub-Contractor List, Eligibility certification, Bidder's Tax Certification, Bidder's Certification, Apprenticeship or Training Program Certification, Union/Apprenticeship Requ. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.