City of Aurora - Replacement of Three (3) Rooftop Units - Aurora Police Department Headquarters - ITB #26-028 (2026)
- Due
- Jun 10, 2026
- Deadline passed
- Posted
- May 18, 2026
- Primary contact
- Brenda Quintero
- (630) 256-3657
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THE 30-SECOND BRIEF
The City of Aurora is soliciting bids from qualified contractors for the furnishing, delivery, and installation of three (3) new commercial-grade, high-efficiency rooftop units (RTUs) as replacements for existing AAON units (Unit 4, Unit 5, and Unit 6) serving the Training and Support Building (TAS) at the Aurora Police Department Headquarters, located at 1200 E. Indian Trail, Aurora, Illinois. The project scope includes site visits, roof curb and rail modifications, ductwork fabrication and insulation, electrical disconnect replacement, Venstar thermostat installation, low-voltage wiring, integration with the TRANE automated building control system, testing, and commissioning. Bids are due by June 10, 2026, at 11:00 am, with a mandatory pre-proposal meeting on May 27, 2026, and question deadline on May 29, 2026. Requirements include a 10% bid deposit, 100% performance and payment bond, general liability and workers' compensation insurance, compliance with prevailing wage laws, apprenticeship program certification for contracts over $25,000, and local bidder preferences.
Replacement for Unit 3; Replacement for Unit 4; Replacement for Unit 5; Troubleshoot Communication Issue for Units 1 & 3
Compliance with all terms and requirements of the bid specifications, price, qualifications of the bidder including past performance, financial responsibility, reputation, experience, service capabilities, and facilities, delivery or completion schedule, product quality, workmanship, and compliance with specifications, maintenance costs and warranty provisions, residual or salvage value
SUMMARY
The City of Aurora is soliciting bids from qualified contractors for the furnishing, delivery, and installation of three (3) new commercial-grade, high-efficiency rooftop units (RTUs) as replacements for existing AAON units (Unit 4, Unit 5, and Unit 6) serving the Training and Support Building (TAS) at the Aurora Police Department Headquarters, located at 1200 E. Indian Trail, Aurora, Illinois.
The project scope includes site visits, roof curb and rail modifications, ductwork fabrication and insulation, electrical disconnect replacement, Venstar thermostat installation, low-voltage wiring, integration with the TRANE automated building control system, testing, and commissioning. Bids are due by June 10, 2026, at 11:00 am, with a mandatory pre-proposal meeting on May 27, 2026, and question deadline on May 29, 2026. Requirements include a 10% bid deposit, 100% performance and payment bond, general liability and workers' compensation insurance, compliance with prevailing wage laws, apprenticeship program certification for contracts over $25,000, and local bidder preferences.
EVALUATION CRITERIA
14- Compliance with all terms and requirements of the bid specifications
- Price
- Qualifications of the bidder including past performance
- Financial responsibility
- Reputation
- Experience
- Service capabilities
- Facilities
- Delivery or completion schedule
- Product quality
- Workmanship
- Compliance with specifications
- Maintenance costs and warranty provisions
- Residual or salvage value
REQUIRED DELIVERABLES
4- Replacement for Unit 3
- Replacement for Unit 4
- Replacement for Unit 5
- Troubleshoot Communication Issue for Units 1 & 3
REQUIRED ATTACHMENTS
7- Bid Deposit
- COA_Contact_Information.docx
- Aurora_Training_Program_Certification
- Apprenticeship_Program_Letter
- COA 2024 Local Preference Vendor Application
- Sample Standard Contract ITB
- Certificate Of Insurance (COI)
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this Bid from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Brenda Quintero.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brenda Quintero at (630) 256-3657. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Replacement for Unit 3; Replacement for Unit 4; Replacement for Unit 5; Troubleshoot Communication Issue for Units 1 & 3. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with all terms and requirements of the bid specifications, price, qualifications of the bidder including past performance, financial responsibility, reputation, experience, service capabili..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Deposit, COA_Contact_Information.docx, Aurora_Training_Program_Certification, Apprenticeship_Program_Letter, COA 2024 Local Preference Vendor Application, Sample Standard Contract ITB, Certificate. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.