City of Aurora - Phillips Park Irrigation Pump System Replacement - IFB #26-042 (2026)
City of Aurora cityCity · Aurora, IL- Due
- Jun 3, 2026
- Deadline passed
- Posted
- May 12, 2026
- Primary contact
- Ian Wade
- (630) 256-3237
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THE 30-SECOND BRIEF
The City of Aurora is seeking qualified contractors to furnish and install a new custom pump system to replace the existing system located in a pump house at Phillips Park, which provides irrigation to the golf course. The system shall operate at 480Y/277V, 2-phase, 60 Hz and be capable of delivering 1,200 GPM at 120 PSI from a wet well with a depth of 13.5 feet. The project includes variable frequency drive (VFD) speed control, vertical turbine pumps, piping, valves, electrical panels, and a base platform. Bids are due by June 3, 2026, at 11:00 am via the OpenGov portal. A mandatory pre-proposal meeting is scheduled for May 19, 2026, at 10:00 am at the pump house in Phillips Park.
Variable speed vertical turbine pump station, 5HP Submersible Motor, 60HP VHS Premium Efficiency Motor, Submersible Turbine pump (5HP), Vertical Turbine pumps (12ICH-4), Pressure maintenance pump column pipe, Vertical turbine pump columns, Mechanical shaft seals, Duplex pump discharge manifold, Pressure relief valve, Flow meters, Wet well level control system, Pump station base and base accessories, Station disconnect switch, Variable frequency drives (VFD) and accessories, VFD contactors, Motor starter, Control systems, Touchscreen display, Surge protection, Optical devices, Remote disable relay, Fertigation run relay, Electrical enclosure with heat exchanger, O/M manual, Stainless steel discharge spool
Adherence to all conditions and requirements of the bid specifications, price, qualifications of the bidder, delivery or completion date, product appearance and workmanship, maintenance costs and warranty provisions, repurchase or residual value
SUMMARY
The City of Aurora is seeking qualified contractors to furnish and install a new custom pump system to replace the existing system located in a pump house at Phillips Park, which provides irrigation to the golf course.
The system shall operate at 480Y/277V, 2-phase, 60 Hz and be capable of delivering 1,200 GPM at 120 PSI from a wet well with a depth of 13.5 feet. The project includes variable frequency drive (VFD) speed control, vertical turbine pumps, piping, valves, electrical panels, and a base platform. Bids are due by June 3, 2026, at 11:00 am via the OpenGov portal. A mandatory pre-proposal meeting is scheduled for May 19, 2026, at 10:00 am at the pump house in Phillips Park.
EVALUATION CRITERIA
7- Adherence to all conditions and requirements of the bid specifications
- Price
- Qualifications of the bidder
- Delivery or completion date
- Product appearance and workmanship
- Maintenance costs and warranty provisions
- Repurchase or residual value
REQUIRED DELIVERABLES
26- Variable speed vertical turbine pump station
- 5HP Submersible Motor
- 60HP VHS Premium Efficiency Motor
- Submersible Turbine pump (5HP)
- Vertical Turbine pumps (12ICH-4)
- Pressure maintenance pump column pipe
- Vertical turbine pump columns
- Mechanical shaft seals
- Duplex pump discharge manifold
- Pressure relief valve
- Flow meters
- Wet well level control system
- Pump station base and base accessories
- Station disconnect switch
- Variable frequency drives (VFD) and accessories
- VFD contactors
- Motor starter
- Control systems
- Touchscreen display
- Surge protection
- Optical devices
- Remote disable relay
- Fertigation run relay
- Electrical enclosure with heat exchanger
- O/M manual
- Stainless steel discharge spool
REQUIRED ATTACHMENTS
12- Bid Deposit
- COA_Contact_Information.docx
- References
- Sub-Contractor List
- Eligibility confirmation
- Bidder's Tax Certification
- Bidder's Certification
- Apprenticeship or Training Program Certification
- Union/Apprenticeship Requested Documentation
- Local Vendor Preference Application
- Standard City of Aurora Contract
- Certificate of Insurance (COI)
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this Bid from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Ian Wade.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ian Wade at (630) 256-3237. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Variable speed vertical turbine pump station, 5HP Submersible Motor, 60HP VHS Premium Efficiency Motor, Submersible Turbine pump (5HP), Vertical Turbine pumps (12ICH-4), Pressure maintenance pump column pipe, Vertical turbine pump columns, Mechanical shaft seals, Duplex pump discharge manifold, Pres. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to all conditions and requirements of the bid specifications, price, qualifications of the bidder, delivery or completion date, product appearance and workmanship, maintenance costs and warr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Deposit, COA_Contact_Information.docx, References, Sub-Contractor List, Eligibility confirmation, Bidder's Tax Certification, Bidder's Certification, Apprenticeship or Training Program Certificati. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.