City of Aurora, IL - Utility Terrain Vehicle (UTV) for Emergency Medical Services (EMS) - #25-201 (2025)
City of Aurora cityCity · Aurora city, IL- Due
- Sep 25, 2025
- Deadline passed
- Posted
- Sep 11, 2025
- Primary contact
- Brandon Matson
- (331) 312-9895
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THE 30-SECOND BRIEF
The City of Aurora, Illinois seeks bids for the procurement and custom fabrication of a custom Utility Terrain Vehicle (UTV) specifically designed for Emergency Medical Services (EMS) operations in areas that are inaccessible to standard emergency vehicles, such as special events, parks, trails, and disaster situations. The heavy-duty 4x4 UTV features a minimum 1000cc fuel-injected gasoline engine, fully enclosed weatherproof cab, stretcher platform with Ferno cot mounting, EMS storage compartments, LED emergency lighting, and an integrated siren system. Vendors are required to submit bids electronically via the OpenGov E-Procurement System by September 25, 2025, with questions due by September 18, 2025. The project requires detailed build specifications, delivery timelines, warranty information, and proof of insurance meeting statutory worker's compensation and liability limits.
Fully assembled and tested EMS UTV Response Vehicle, Maintenance and operations manuals, Warranty documentation for vehicle and custom components, Spare key sets and OEM tools
Adherence to specifications, price, qualifications of the bidder, past performance, financial responsibility, delivery or completion date, product appearance and workmanship, maintenance costs and warranty provisions, repurchase or residual value
SUMMARY
The City of Aurora, Illinois seeks bids for the procurement and custom fabrication of a custom Utility Terrain Vehicle (UTV) specifically designed for Emergency Medical Services (EMS) operations in areas that are inaccessible to standard emergency vehicles, such as special events, parks, trails, and disaster situations.
The heavy-duty 4x4 UTV features a minimum 1000cc fuel-injected gasoline engine, fully enclosed weatherproof cab, stretcher platform with Ferno cot mounting, EMS storage compartments, LED emergency lighting, and an integrated siren system. Vendors are required to submit bids electronically via the OpenGov E-Procurement System by September 25, 2025, with questions due by September 18, 2025. The project requires detailed build specifications, delivery timelines, warranty information, and proof of insurance meeting statutory worker's compensation and liability limits.
EVALUATION CRITERIA
9- Adherence to specifications
- Price
- Qualifications of the bidder
- Past performance
- Financial responsibility
- Delivery or completion date
- Product appearance and workmanship
- Maintenance costs and warranty provisions
- Repurchase or residual value
REQUIRED DELIVERABLES
4- Fully assembled and tested EMS UTV Response Vehicle
- Maintenance and operations manuals
- Warranty documentation for vehicle and custom components
- Spare key sets and OEM tools
REQUIRED ATTACHMENTS
8- COA_Contact_Information.docx
- References
- Sub-Contractor List
- Eligibility confirmation
- Bidder's Tax Certification
- Bidder's Certification
- COA_2024_Local_Preference_V
- Sample_Standard_Contract_IT
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this Bid from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Brandon Matson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandon Matson at (331) 312-9895. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fully assembled and tested EMS UTV Response Vehicle, Maintenance and operations manuals, Warranty documentation for vehicle and custom components, Spare key sets and OEM tools. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to specifications, price, qualifications of the bidder, past performance, financial responsibility, delivery or completion date, product appearance and workmanship, maintenance costs and war..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: COA_Contact_Information.docx, References, Sub-Contractor List, Eligibility confirmation, Bidder's Tax Certification, Bidder's Certification, COA_2024_Local_Preference_V..., Sample_Standard_Contract_IT. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.