City of Aurora - Replacement of Two (2) Industrial Dishwashers for Animal Care and Control - 25-198 (2025)
City of Aurora cityCity · Aurora city, IL- Due
- Oct 3, 2025
- Deadline passed
- Posted
- Sep 18, 2025
- Primary contact
- Kameron DeBoer
- (630) 256-3630 ext 3631
Know who Aurora city buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The City of Aurora, IL invites bids for the purchase, delivery, and installation of two (2) industrial dishwashers for the Aurora Animal Care and Control Department under solicitation 25-198. The project includes the removal and disposal of two existing Hobart LXe high-temperature undercounter dishwashing machines and the provision of new 25" L x 25" W x 34" H units with auto-inject detergent and rinse aid, high-temp disinfection, 220V power, and a minimum one-year parts and labor warranty. Bidders may also bid on a machine repair service program. Submission deadline is October 3, 2025, at 11:00 am via the OpenGov e-procurement portal. A question deadline is set for September 24, 2025. Bidders must comply with local prevailing wage laws, state tax exemption requirements, and provide required insurance, references, specification sheets, and a bid certification.
Two (2) industrial dishwashers (Hobart LXeH or approved equal), Removal and disposal of old equipment, Delivery and installation, Minimum one-year parts and labor warranty, Optional machine repair service program
Adherence to bid specifications, price, qualifications of the bidder, past performance, financial responsibility, general reputation, experience, service capabilities, facilities, delivery or completion date, product appearance, workmanship, finish, overall quality, maintenance costs, warranty provisions
SUMMARY
The City of Aurora, IL invites bids for the purchase, delivery, and installation of two (2) industrial dishwashers for the Aurora Animal Care and Control Department under solicitation 25-198.
The project includes the removal and disposal of two existing Hobart LXe high-temperature undercounter dishwashing machines and the provision of new 25" L x 25" W x 34" H units with auto-inject detergent and rinse aid, high-temp disinfection, 220V power, and a minimum one-year parts and labor warranty. Bidders may also bid on a machine repair service program. Submission deadline is October 3, 2025, at 11:00 am via the OpenGov e-procurement portal. A question deadline is set for September 24, 2025. Bidders must comply with local prevailing wage laws, state tax exemption requirements, and provide required insurance, references, specification sheets, and a bid certification.
EVALUATION CRITERIA
16- Adherence to bid specifications
- Price
- Qualifications of the bidder
- Past performance
- Financial responsibility
- General reputation
- Experience
- Service capabilities
- Facilities
- Delivery or completion date
- Product appearance
- Workmanship
- Finish
- Overall quality
- Maintenance costs
- Warranty provisions
REQUIRED DELIVERABLES
5- Two (2) industrial dishwashers (Hobart LXeH or approved equal)
- Removal and disposal of old equipment
- Delivery and installation
- Minimum one-year parts and labor warranty
- Optional machine repair service program
REQUIRED ATTACHMENTS
10- Specification Sheet
- Warranty Information
- COA Contact Information
- References
- Sub-Contractor List
- Eligibility confirmation
- Bidder's Tax Certification
- Bidder's Certification
- Local Vendor Preference Application
- Standard City of Aurora Contract
- Submit to
- https://procurement.opengov.com/portal/aurorail
- Scope location
- Aurora, IL
- Reported agency
- City of Aurora
Questions about this RFP
How do I respond to this Bid from City of Aurora city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 3, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/aurorail. For questions, contact Kameron DeBoer.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Aurora city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kameron DeBoer at (630) 256-3630 ext 3631. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two (2) industrial dishwashers (Hobart LXeH or approved equal), Removal and disposal of old equipment, Delivery and installation, Minimum one-year parts and labor warranty, Optional machine repair service program. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to bid specifications, price, qualifications of the bidder, past performance, financial responsibility, general reputation, experience, service capabilities, facilities, delivery or completi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Aurora city?
All active and historical solicitations from City of Aurora city are tracked and searchable. As a city agency, City of Aurora city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Specification Sheet, Warranty Information, COA Contact Information, References, Sub-Contractor List, Eligibility confirmation, Bidder's Tax Certification, Bidder's Certification, Local Vendor Preferen. Review the full document from City of Aurora city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Aurora, IL. Review the full solicitation for detailed scope requirements.