City of Augusta Overhead Door Planned Maintenance and Service Bid # 225039 2025
City of Augusta, City of Augusta, ME·City
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- Primary Contact
- Dan Mastrogiorgio · (207) 626-2365
- Contract Term
- 3 years
- Scope Location
- Augusta, ME
- Submission Address
- City of Augusta, Development Services Office, 1st floor, 16 Cony Street, Augusta, Me 04330
SUMMARY
The City of Augusta is soliciting sealed bids (Bid # 225039) for a three-year contract for overhead door planned maintenance and service, covering the period from July 1, 2025, to June 30, 2028, with two optional one-year renewals. The scope includes annual maintenance and as-needed repairs for sectional overhead doors, sliding doors, rollup doors, loading dock equipment, and electric openers across multiple city facilities, including the Police Department, Fire Department, Airport, and Public Works. Contractors must provide emergency service with a two-hour response time, 24/7. Bids are due by May 15, 2025, at 11:00 AM. Evaluation is based 75% on price and 25% on references. Insurance requirements include $1M general liability and workers' compensation.
EVALUATION CRITERIA
Price (75%), References (25%)
REQUIRED DELIVERABLES
Original signed proposal in a sealed package, Attachment 2 Proposal Form, List of 5 references
REQUIRED ATTACHMENTS
Professional Services Agreement, Proposal Form, Evaluation Form
REQUIRED STAFFING ROLES
Regular time service work, Overtime Emergency Service work
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Augusta?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Augusta, Development Services Office, 1st floor, 16 Cony Street, Augusta, Me 04330. For questions, contact Dan Mastrogiorgio.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (75%), References (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Augusta?
All active and historical solicitations from City of Augusta are tracked and searchable. As a city agency, City of Augusta regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Professional Services Agreement, Proposal Form, Evaluation Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Augusta for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Augusta in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Mastrogiorgio at (207) 626-2365. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Augusta, ME. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Regular time service work, Overtime Emergency Service work. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Original signed proposal in a sealed package, Attachment 2 Proposal Form, List of 5 references. Proposals should clearly address how each deliverable will be met.
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