Yuma County Request for Proposal for FSA and COBRA Administration - FSA-COBRA2027
Yuma CountyCounty · Yuma County, AZ- Due
- Oct 22, 2026
- 5 days left
- Posted
- Sep 29, 2026
- Contract term
- 1 year
- Primary contact
- Brent Reasor
- (928) 373-1013
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THE 30-SECOND BRIEF
Yuma County is requesting competitive proposals for Flexible Spending Account (FSA) and COBRA Administration vendor services for the July 1, 2027 through June 30, 2028 plan year, with options for four consecutive one-year renewal terms. The scope of work encompasses FSA administration including Medical, Limited, and Dependent Care accounts with debit card functionality, alongside COBRA administration involving billing, premium collection, and remittance. Vendors must provide account management, a designated call and claim unit, bilingual communication materials, policy booklets, eligibility enrollment administration interfacing with Benefit Focus software, management reporting, and secured internet access. Proposals are due by October 22, 2026, at 4:00 p.m. Arizona time, with vendor questions due by October 2, 2026.
Administrative, Member, Account Service Capabilities and Flexibility, Overall Costs to Yuma County, Organization's Strength and Stability
SUMMARY
Yuma County is requesting competitive proposals for Flexible Spending Account (FSA) and COBRA Administration vendor services for the July 1, 2027 through June 30, 2028 plan year, with options for four consecutive one-year renewal terms.
The scope of work encompasses FSA administration including Medical, Limited, and Dependent Care accounts with debit card functionality, alongside COBRA administration involving billing, premium collection, and remittance. Vendors must provide account management, a designated call and claim unit, bilingual communication materials, policy booklets, eligibility enrollment administration interfacing with Benefit Focus software, management reporting, and secured internet access. Proposals are due by October 22, 2026, at 4:00 p.m. Arizona time, with vendor questions due by October 2, 2026.
EVALUATION CRITERIA
5- Administrative
- Member
- Account Service Capabilities and Flexibility
- Overall Costs to Yuma County
- Organization's Strength and Stability
REQUIRED ATTACHMENTS
10- Intent to Propose
- Non-Disclosure Statement
- Offer and Acceptance Form
- Prior and Pending Lawsuits
- Fees/Rates Certification
- Amendment Acknowledgement
- Additional Materials Submitted
- Confidential/Proprietary Submittals
- Deviations & Exceptions
- Vendor Information Form
- Submit to
- Hardcopies to Yuma County Human Resources, Attn: Clerk of the Board, 197 South Main Street Ste. 303, Yuma, Arizona 85364; Electronic copy on flash drive to Segal, Attn: Brent Reasor, 1501 West Fountainhead Parkway, Suite 370, Tempe, AZ 85282-1936
- Duration
- 60 months
- Scope location
- Yuma, Arizona
Questions about this RFP
How do I respond to this RFP from Yuma County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hardcopies to Yuma County Human Resources, Attn: Clerk of the Board, 197 South Main Street Ste. 303, Yuma, Arizona 85364; Electronic copy on flash drive to Segal, Attn: Brent Reasor, 1501 West Fountainhead Parkway, Suite 370, Tempe, AZ 85282-1936. For questions, contact Brent Reasor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Yuma County in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brent Reasor at (928) 373-1013. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Administrative, Member, Account Service Capabilities and Flexibility, Overall Costs to Yuma County, Organization's Strength and Stability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Yuma County?
All active and historical solicitations from Yuma County are tracked and searchable. As a county agency, Yuma County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 22, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Intent to Propose, Non-Disclosure Statement, Offer and Acceptance Form, Prior and Pending Lawsuits, Fees/Rates Certification, Amendment Acknowledgement, Additional Materials Submitted, Confidential/Pr. Review the full document from Yuma County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Yuma, Arizona. Review the full solicitation for detailed scope requirements.