Whatcom PUD Server Replacement and Security System Licensing RFQ 2026
Whatcom PUDUtility District · Ferndale, WA- Due
- Mar 30, 2026
- Deadline passed
- Posted
- Mar 13, 2026
- Primary contact
- Joe McKenna
The 30-second brief
Whatcom Public Utility District No. 1 is requesting quotations for the purchase of server hardware and enterprise security camera licensing to support its video management system. This procurement aims to replace aging infrastructure and expand the system at critical operational facilities.
Server hardware, Enterprise security camera licensing, Software licenses, Maintenance agreements
Total cost of the proposed equipment and services, Compatibility with the District's existing systems, Delivery schedule and availability, Vendor qualifications and support capabilities, Warranty and maintenance terms
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Summary
Whatcom Public Utility District No. 1 is requesting quotations for the purchase of server hardware and enterprise security camera licensing to support its video management system. This procurement aims to replace aging infrastructure and expand the system at critical operational facilities.
EVALUATION CRITERIA
5- Total cost of the proposed equipment and services
- Compatibility with the District's existing systems
- Delivery schedule and availability
- Vendor qualifications and support capabilities
- Warranty and maintenance terms
REQUIRED DELIVERABLES
4- Server hardware
- Enterprise security camera licensing
- Software licenses
- Maintenance agreements
REQUIRED ATTACHMENTS
3- Bid Form / Price Sheet
- Bidder Certification and Signature Page
- Exceptions to RFQ Form
- Submit to
- Ferndale, WA 98248
- Reported agency
- Whatcom Public Utility District No. 1
Questions about this RFQ
How do I respond to this RFQ from Whatcom PUD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Ferndale, WA 98248. For questions, contact Joe McKenna.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Whatcom PUD in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joe McKenna. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Server hardware, Enterprise security camera licensing, Software licenses, Maintenance agreements. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total cost of the proposed equipment and services, Compatibility with the District's existing systems, Delivery schedule and availability, Vendor qualifications and support capabilities, Warranty and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Whatcom PUD?
All active and historical solicitations from Whatcom PUD are tracked and searchable. As a utility district agency, Whatcom PUD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form / Price Sheet, Bidder Certification and Signature Page, Exceptions to RFQ Form. Review the full document from Whatcom PUD for the complete list.