Washington County Sample Ballot Mailer Printing and Mailing Services - Q-26-820
Washington CountyCounty · Washington County, MD- Due
- Oct 5, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Primary contact
- Carin Bakner
- (240) 313-2330
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THE 30-SECOND BRIEF
Washington County is requesting quotations for the printing and mailing of the 2026 General Sample Ballot under solicitation Q-26-820. The scope includes printing approximately 102,000 total sample ballots across 8 pages (8.5" x 11"), 1/1 black text on 70# white offset paper, refolded to 5.5" x 8.5", tabbed, and mailed to every eligible registered voter in Washington County, Maryland. Key tasks involve ballot printing, addressing, variable data handling for 3 unique ballot styles, ballot mailing using the vendor's postal permit, and delivering remaining balances to the Washington County Board of Elections. The response deadline is October 5, 2026, at 3:00 PM (ET), with a question deadline of September 30, 2026. No bonding requirements apply, but submissions require compliance with independent contractor insurance and debarment certification.
Total amount for printing, Total amount for postage (best rate), Sample Ballot Mailer (102, 000 total sample ballots, 8 pages 8.5" x 11", Prints 1/1 black on 70# white offset, Refold to 5.5" x 8.5", Tab(s) and mail)
Grand Total, low quoter
SUMMARY
Washington County is requesting quotations for the printing and mailing of the 2026 General Sample Ballot under solicitation Q-26-820.
The scope includes printing approximately 102,000 total sample ballots across 8 pages (8.5" x 11"), 1/1 black text on 70# white offset paper, refolded to 5.5" x 8.5", tabbed, and mailed to every eligible registered voter in Washington County, Maryland. Key tasks involve ballot printing, addressing, variable data handling for 3 unique ballot styles, ballot mailing using the vendor's postal permit, and delivering remaining balances to the Washington County Board of Elections. The response deadline is October 5, 2026, at 3:00 PM (ET), with a question deadline of September 30, 2026. No bonding requirements apply, but submissions require compliance with independent contractor insurance and debarment certification.
EVALUATION CRITERIA
Grand Total, low quoter
REQUIRED DELIVERABLES
Total amount for printing, Total amount for postage (best rate), Sample Ballot Mailer (102, 000 total sample ballots, 8 pages 8.5" x 11", Prints 1/1 black on 70# white offset, Refold to 5.5" x 8.5", Tab(s) and mail)
REQUIRED ATTACHMENTS
3- Government Wide Debarment and Suspension
- Notice to Quoters & Instructions
- Insurance Requirements
- Submit to
- https://washco-md.ionwave.net
- Scope location
- Hagerstown, MD
Questions about this RFP
How do I respond to this RFQ from Washington County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://washco-md.ionwave.net. For questions, contact Carin Bakner.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Washington County in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carin Bakner at (240) 313-2330. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Total amount for printing, Total amount for postage (best rate), Sample Ballot Mailer (102, 000 total sample ballots, 8 pages 8.5" x 11", Prints 1/1 black on 70# white offset, Refold to 5.5" x 8.5", Tab(s) and mail). Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Grand Total, low quoter" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington County?
All active and historical solicitations from Washington County are tracked and searchable. As a county agency, Washington County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Government Wide Debarment and Suspension, Notice to Quoters & Instructions, Insurance Requirements. Review the full document from Washington County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hagerstown, MD. Review the full solicitation for detailed scope requirements.