Wakulla County Information Technology (IT) Services RFP 2025-15 - Wakulla County, 2025
Wakulla CountyCounty · Wakulla County, FL- Due
- Aug 5, 2025
- Deadline passed
- Primary contact
- Berkleigh Nowak
- (850) 926-0919 ext 715
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THE 30-SECOND BRIEF
Wakulla County requests proposals for information technology (IT) services under RFP 2025-15. The scope includes migrating information technology from the current provider, performing four specific IT tasks, and providing ongoing support, management, and methodology to assume Wakulla County's current IT infrastructure. Proposals are due no later than August 5, 2025, at 3:00 PM EST, to be submitted to the Wakulla County Procurement Office located at 3093 Crawfordville Highway, Crawfordville, FL 32327. Vendors must submit four hard copies and one electronic USB drive, with cost proposals submitted separately in a sealed package. Required submissions include transmittal forms, executive summaries, qualification applications, three reference letters, a description of four similar projects, key staff resumes, approach methodology, cost proposals with annual task costs and staff rates, and forms 1 through 15.
Annual cost per each Task for all four (4) tasks, Cost to migrate information technology from current provider, Schedule of staff rates for projects not included in the scope of work, Hourly rate for staff to fulfill large public records requests requiring more than one hour
SUMMARY
Wakulla County requests proposals for information technology (IT) services under RFP 2025-15.
The scope includes migrating information technology from the current provider, performing four specific IT tasks, and providing ongoing support, management, and methodology to assume Wakulla County's current IT infrastructure. Proposals are due no later than August 5, 2025, at 3:00 PM EST, to be submitted to the Wakulla County Procurement Office located at 3093 Crawfordville Highway, Crawfordville, FL 32327. Vendors must submit four hard copies and one electronic USB drive, with cost proposals submitted separately in a sealed package. Required submissions include transmittal forms, executive summaries, qualification applications, three reference letters, a description of four similar projects, key staff resumes, approach methodology, cost proposals with annual task costs and staff rates, and forms 1 through 15.
REQUIRED DELIVERABLES
Annual cost per each Task for all four (4) tasks, Cost to migrate information technology from current provider, Schedule of staff rates for projects not included in the scope of work, Hourly rate for staff to fulfill large public records requests requiring more than one hour
REQUIRED ATTACHMENTS
19- Form 1 Proposal Transmittal Form on Firm's Letterhead
- Form 2 Executive Summary and Qualification Application
- Form 3 Letters of Reference
- Resumes of key personnel and subcontractors
- Form 4 Indemnification and Hold Harmless Statement
- Form 5 Public Entity Crimes Sworn Statement
- Form 6 Equal Employment Opportunity/Affirmative Action Statement
- Form 7 Drug Free Workplace Certification
- Form 8 Conflicts of Interest Disclosure
- Form 9 Non-Collusion Affidavit
- Form 10 Ethics Clause & Certification Regarding Lobbying
- Form 11 List of Proposed Sub-Contractors
- Form 12 Certification Regarding Debarment
- Suspension
- Other Responsibility Matters
- Form 13 E-Verify Compliance Certification
- Form 14 Insurance Certification
- Form 15 Comments on Proposed Contract
- Florida Department of State Division of Corporations sunbiz.org webpage printout
- Submit to
- Wakulla County Procurement Office, 3093 Crawfordville Highway, Crawfordville, FL 32327
- Scope location
- Crawfordville, FL
Questions about this RFP
How do I respond to this RFP from Wakulla County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Wakulla County Procurement Office, 3093 Crawfordville Highway, Crawfordville, FL 32327. For questions, contact Berkleigh Nowak.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Wakulla County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Berkleigh Nowak at (850) 926-0919 ext 715. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual cost per each Task for all four (4) tasks, Cost to migrate information technology from current provider, Schedule of staff rates for projects not included in the scope of work, Hourly rate for staff to fulfill large public records requests requiring more than one hour. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Wakulla County?
All active and historical solicitations from Wakulla County are tracked and searchable. As a county agency, Wakulla County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1 Proposal Transmittal Form on Firm's Letterhead, Form 2 Executive Summary and Qualification Application, Form 3 Letters of Reference, resumes of key personnel and subcontractors, Form 4 Indemnif. Review the full document from Wakulla County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crawfordville, FL. Review the full solicitation for detailed scope requirements.