Village of Key Biscayne HVAC Replacement, Repairs and Maintenance Services ITB 2025-05
Key Biscayne villageCity · Key Biscayne village, FL- Due
- May 15, 2025
- Deadline passed
- Posted
- Mar 25, 2025
- Contract term
- 1 year
- Primary contact
- Yudel Cubillas
- (305) 831-6324
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THE 30-SECOND BRIEF
Seeks bids for HVAC replacement, repairs, and maintenance services for municipal facilities. Includes system replacement, installation, preventive maintenance, and emergency repairs.
Proposal, Forms, Affidavits, Attachments, Insurance and License Certificates, Draft Contract, Scope of Services, Fee Schedule/Price Proposal, Certificate of Insurance
Competitive Pricing, Experience & Qualifications, Response Time & Availability, Regulatory Compliance, References & Past Performance, Quality of Proposal, Resources & Workforce Availability
SUMMARY
Seeks bids for HVAC replacement, repairs, and maintenance services for municipal facilities. Includes system replacement, installation, preventive maintenance, and emergency repairs.
EVALUATION CRITERIA
7- Competitive Pricing
- Experience & Qualifications
- Response Time & Availability
- Regulatory Compliance
- References & Past Performance
- Quality of Proposal
- Resources & Workforce Availability
REQUIRED DELIVERABLES
9- Proposal
- Forms
- Affidavits
- Attachments
- Insurance and License Certificates
- Draft Contract
- Scope of Services
- Fee Schedule/Price Proposal
- Certificate of Insurance
- Scope location
- Key Biscayne, Florida
- Reported agency
- Village of Key Biscayne
Questions about this RFP
How do I respond to this ITB from Key Biscayne village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2025. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Yudel Cubillas.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Key Biscayne village in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Yudel Cubillas at (305) 831-6324. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Forms, Affidavits, Attachments, Insurance and License Certificates, Draft Contract, Scope of Services, Fee Schedule/Price Proposal, Certificate of Insurance. Proposals should clearly address how each deliverable will be met.
Can I search ITBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Competitive Pricing, Experience & Qualifications, Response Time & Availability, Regulatory Compliance, References & Past Performance, Quality of Proposal, Resources & Workforce Availability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Key Biscayne village?
All active and historical solicitations from Key Biscayne village are tracked and searchable. As a city agency, Key Biscayne village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Key Biscayne village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Key Biscayne, Florida. Review the full solicitation for detailed scope requirements.