University of Iowa - Employee Recognition and Service Awards Platform - RFP 18664 (2026)
University Of IowaHigher Ed · Iowa City, IA- Due
- Oct 28, 2026
- 11 days left
- Posted
- Sep 30, 2026
- Contract term
- 2 years
- Primary contact
- Joshua Hannan
- (319) 384-3342
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THE 30-SECOND BRIEF
The University of Iowa and UI Health Care seek proposals from qualified suppliers to provide a comprehensive employee recognition, engagement, and service awards platform and administrative infrastructure. The platform shall support milestone anniversaries beginning at five (5) years of continuous service and recurring every five years up to sixty years, featuring milestone tracking, customizable acrylic statues, award catalogs, a rewards marketplace, reporting and analytics tools, and mobile accessibility for frontline and non-desk hospital and clinic employees. Approximately 1,500 to 2,500 employees are recognized annually. The initial contract term is two (2) years with five (5) additional two-year renewal options. Bids must be submitted via the eBid system by October 28, 2026, at 3:00 PM CT. Questions are due by October 14, 2026. Required submissions include audited financial statements, a catalog of award items, a mock-up of the proposed acrylic statue with dimensions, pricing, and exceptions to standard terms.
Response to specifications, demonstrated expertise and service record, system technical maintainability and usability, financial responsibility/stability of the Supplier, references of the Supplier, new functionalities, pricing schedule, supplier experience, commitment, and demonstrated understanding
SUMMARY
The University of Iowa and UI Health Care seek proposals from qualified suppliers to provide a comprehensive employee recognition, engagement, and service awards platform and administrative infrastructure.
The platform shall support milestone anniversaries beginning at five (5) years of continuous service and recurring every five years up to sixty years, featuring milestone tracking, customizable acrylic statues, award catalogs, a rewards marketplace, reporting and analytics tools, and mobile accessibility for frontline and non-desk hospital and clinic employees. Approximately 1,500 to 2,500 employees are recognized annually. The initial contract term is two (2) years with five (5) additional two-year renewal options. Bids must be submitted via the eBid system by October 28, 2026, at 3:00 PM CT. Questions are due by October 14, 2026. Required submissions include audited financial statements, a catalog of award items, a mock-up of the proposed acrylic statue with dimensions, pricing, and exceptions to standard terms.
EVALUATION CRITERIA
10- Response to specifications
- Demonstrated expertise and service record
- System technical maintainability and usability
- Financial responsibility/stability of the Supplier
- References of the Supplier
- New functionalities
- Pricing schedule
- Supplier experience
- Commitment
- Demonstrated understanding
REQUIRED ATTACHMENTS
4- Financial documents
- Catalog
- Mock-up
- Standard Terms and Conditions exceptions
- Submit to
- https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7842&SourceType=1
- Duration
- 24 months
- Scope location
- Iowa City, IA
- Reported agency
- University of Iowa
Questions about this RFP
How do I respond to this RFP from University Of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7842&SourceType=1. For questions, contact Joshua Hannan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joshua Hannan at (319) 384-3342. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Response to specifications, demonstrated expertise and service record, system technical maintainability and usability, financial responsibility/stability of the Supplier, references of the Supplier, n..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Iowa?
All active and historical solicitations from University Of Iowa are tracked and searchable. As a higher ed agency, University Of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Financial documents, Catalog, Mock-up, Standard Terms and Conditions exceptions. Review the full document from University Of Iowa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Iowa City, IA. Review the full solicitation for detailed scope requirements.