University of Iowa - Campus Wide Fire Alarm Testing, Inspection, Maintenance, and Repair - 18615 (2026)
University Of IowaHigher Ed · Iowa City, IA- Due
- Nov 9, 2026
- 23 days left
- Posted
- Oct 7, 2026
- Contract term
- 3 years
- Primary contact
- Aaron Proctor
- (319) 335-2762
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THE 30-SECOND BRIEF
The University of Iowa seeks written proposals from qualified vendors to provide fire alarm testing, inspection, maintenance, and repair services across campus on an as-needed basis, including approximately 30,000 alarms at the University of Iowa Hospitals and Clinics (UIHC) and various University Campus Operations buildings. The scope encompasses fire alarm control panels, initiating devices, notification appliances, annunciators, monitoring functions, battery systems, and interface testing with HVAC, smoke control, door releases, and suppression systems in accordance with NFPA 72, NFPA 101, Joint Commission, and CMS requirements. Responses are due by November 9, 2026, with a question deadline of October 19, 2026. The initial contract term is three years with two one-year renewal options, and all bids must be submitted electronically via the eBid system.
Fire alarm system testing, Inspection, Maintenance, And repair services; detailed inspection reports with deficiency identification and repair quotes; follow-up inspections; HEPA cart usage and infection control measures
Response to specifications, demonstrated expertise and service record, system technical maintainability and usability, financial responsibility/stability of the Supplier, references of the Supplier, new functionalities, pricing schedule, supplier experience, commitment, demonstrated understanding
SUMMARY
The University of Iowa seeks written proposals from qualified vendors to provide fire alarm testing, inspection, maintenance, and repair services across campus on an as-needed basis, including approximately 30,000 alarms at the University of Iowa Hospitals and Clinics (UIHC) and various University Campus Operations buildings.
The scope encompasses fire alarm control panels, initiating devices, notification appliances, annunciators, monitoring functions, battery systems, and interface testing with HVAC, smoke control, door releases, and suppression systems in accordance with NFPA 72, NFPA 101, Joint Commission, and CMS requirements. Responses are due by November 9, 2026, with a question deadline of October 19, 2026. The initial contract term is three years with two one-year renewal options, and all bids must be submitted electronically via the eBid system.
EVALUATION CRITERIA
10- Response to specifications
- Demonstrated expertise and service record
- System technical maintainability and usability
- Financial responsibility/stability of the Supplier
- References of the Supplier
- New functionalities
- Pricing schedule
- Supplier experience
- Commitment
- Demonstrated understanding
REQUIRED DELIVERABLES
4- Fire alarm system testing, Inspection, Maintenance, And repair services
- Detailed inspection reports with deficiency identification and repair quotes
- Follow-up inspections
- HEPA cart usage and infection control measures
REQUIRED ATTACHMENTS
3- Financial documents
- Sample Fire Alarm Inspection Report
- NICET certifications and applicable state licenses
REQUIRED STAFFING
4- Submit to
- https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7773&SourceType=1
- Duration
- 60 months
- Scope location
- Iowa City, IA
- Reported agency
- University of Iowa
Questions about this RFP
How do I respond to this RFP from University Of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7773&SourceType=1. For questions, contact Aaron Proctor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aaron Proctor at (319) 335-2762. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Foreman, Journeyman, Apprentice, Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Fire alarm system testing, Inspection, Maintenance, And repair services; detailed inspection reports with deficiency identification and repair quotes; follow-up inspections; HEPA cart usage and infection control measures. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Response to specifications, demonstrated expertise and service record, system technical maintainability and usability, financial responsibility/stability of the Supplier, references of the Supplier, n..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Iowa?
All active and historical solicitations from University Of Iowa are tracked and searchable. As a higher ed agency, University Of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Financial documents, Sample Fire Alarm Inspection Report, NICET certifications and applicable state licenses. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Iowa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Iowa City, IA. Review the full solicitation for detailed scope requirements.