United Independent School District - RFCQ 022-2026 Graduation Commencement Photography
United Independent School DistrictSchool · Laredo, TX- Due
- Oct 19, 2026
- 5 days left
- Posted
- Oct 5, 2026
- Primary contact
- Genesis Vera
- (956) 473-7919
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THE 30-SECOND BRIEF
The United Independent School District is requesting competitive quotations from qualified vendors to provide full-service graduation photography for four graduation ceremonies hosted at the Sames Auto Arena in Laredo, Texas. The scope of work includes on-site coordination, necessary equipment, and professional staffing to ensure that approximately 3,000 students are photographed while accepting their diploma on stage. The awarded vendor will deliver either 5x7 hard copy prints mailed directly to graduates or digital downloads as selected by the district. Submissions are due by October 19, 2026, with a physical photo sample required by the closing deadline. Vendors must submit references, digital and physical photo samples, and complete required compliance documentation including criminal history record information and felony conviction notifications.
Full-service graduation photography for four ceremonies, 5x7 hard copy prints or digital downloads for approximately 3, 000 graduates
SUMMARY
The United Independent School District is requesting competitive quotations from qualified vendors to provide full-service graduation photography for four graduation ceremonies hosted at the Sames Auto Arena in Laredo, Texas.
The scope of work includes on-site coordination, necessary equipment, and professional staffing to ensure that approximately 3,000 students are photographed while accepting their diploma on stage. The awarded vendor will deliver either 5x7 hard copy prints mailed directly to graduates or digital downloads as selected by the district. Submissions are due by October 19, 2026, with a physical photo sample required by the closing deadline. Vendors must submit references, digital and physical photo samples, and complete required compliance documentation including criminal history record information and felony conviction notifications.
REQUIRED DELIVERABLES
3- Full-service graduation photography for four ceremonies
- 5x7 hard copy prints or digital downloads for approximately 3
- 000 graduates
REQUIRED ATTACHMENTS
13- References
- Digital Sample
- Physical Sample
- Certification Sheet
- Conflict of Interest Questionnaire Form CIQ
- Certification of Criminal History Record Information
- Felony Conviction Notification
- Certificate of Interested Parties Form 1295
- House Bill 793 Verification
- EDGAR Certifications
- Pre-Employment or Pre-Service Affidavit for Educational Entities
- Form W-9
- Insurance Requirements Documentation
- Submit to
- 3501 E. Saunders, Laredo, TX 78041 USA | [email protected]
- Scope location
- Laredo, TX
Questions about this RFP
How do I respond to this Quote from United Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3501 E. Saunders, Laredo, TX 78041 USA | [email protected]. For questions, contact Genesis Vera.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including United Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Genesis Vera at (956) 473-7919. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Full-service graduation photography for four ceremonies, 5x7 hard copy prints or digital downloads for approximately 3, 000 graduates. Proposals should clearly address how each deliverable will be met.
Can I search Quotes like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from United Independent School District?
All active and historical solicitations from United Independent School District are tracked and searchable. As a school agency, United Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: References, Digital Sample, Physical Sample, Certification Sheet, Conflict of Interest Questionnaire Form CIQ, Certification of Criminal History Record Information, Felony Conviction Notification, Cer. Review the full document from United Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Laredo, TX. Review the full solicitation for detailed scope requirements.